London Fire Brigade

Agenda and minutes

Resources Committee
Friday, 15 September 2017 2.00 pm

Venue: Committee Room 4, lower ground floor, City Hall, The Queen's Walk, London SE1 2AA

Contact: John Johnson, 169 Union Street, London, SE1 OLL; telephone: 30084; e-mail:  JOHN.JOHNSON@london-fire.gov.uk 

Items
No. Item

1.

Apologies for Absence

Minutes:

Apologies were received from Gareth Bacon AM for whom Councillor Oonagh Molton was acting as a substitute and from Susan Hall AM.

2.

Disclosures of Interests and Dispensations

Clerk to Authority – Known details of membership of the GLA, other functional bodies and London Boroughs are attached as an Appendix to this agenda.  The Appendix does not remove the need for a Member to declare at the meeting an interest (whether or not listed in the Appendix) in any relevant item on the agenda paper and to state also the nature of that interest. 

Minutes:

Resolved – That the details of membership of the GLA, other functional bodies and London Boroughs, as attached as an appendix to the agenda, be noted.  No further disclosures were made.

3.

Minutes pdf icon PDF 129 KB

Minutes of the meeting held on 21 July 2017.

Minutes:

Resolved – That the minutes of the meeting of the Resources Committee held on 21 July 2017 be agreed as a correct record.

4.

Resources Committee - Summary List of Actions Arising - FEP 2771 pdf icon PDF 73 KB

Clerk to the Authority – reporting on actions arising from previous meetings of the Committee.

Additional documents:

Minutes:

Report by the Clerk to the Authority.

 

The motion was made by the Chair – That the ongoing and completed actions arising from previous meetings of the Committee, as set out in the report, be noted.

 

The motion was seconded by Andrew Dismore AM, put and agreed.

 

Resolved – accordingly.

5.

Financial Position as at the end of June 2017 - FEP 2772 pdf icon PDF 517 KB

Director of Finance and Contractual Services – Presenting the financial position as at the end of June 2017.

Minutes:

Report by the Director of Finance and Contractual Services.

 

The Director of Finance and Contractual Services introduced the report; noting that the underspend was mainly due to operational staff vacancies which was the subject of a report later on this Agenda. Members then asked various questions of detail which officers answered.  Specifically officers agreed to provide a briefing note on the policy on camp out bases.

 

On shut in lift debts some Members expressed the view that naming and shaming of debtors should not be stopped, as recommended in the report, and officers agreed to continue to report this.  Officers also agreed to provide details of the remaining shut in lifts debts broken down by borough.

 

The motion was then made by the Chair – That the report be noted.

 

The motion was seconded by Andrew Dismore AM, put and agreed.

 

Resolved – accordingly.

6.

Budget Update - FEP 2773 pdf icon PDF 788 KB

Director of Finance and Contractual Services   Presenting the latest medium term forecast position and the resulting budget gap for LFEPA over the next four financial years.

 

[For Authority also]

Minutes:

Report by the Director of Finance and Contractual Services.

 

The Director of Finance and Contractual Services introduced the report, noting that the it presented the updated plan and addressed  the implication of the required additional resources.

 

The Chair then invited Steve White, Acting Regional Chair of the Fire Brigades Union to address the Committee, who outlined the FBU’s concerns on this report, and various Members asked questions and made comments.

 

The Chair indicated that she felt the response from Amber Rudd, as set out in Appendix 1, was not entirely accurate and certainly not satisfactory. It was noted that she would be discussing this with the Mayor.

 

Members then asked a number of detailed questions on the report itself to which officers responded.  It was agreed that a confidential note be provided to Members on the donations received, as set out in paragraph 11

 

After further discussion the motion was made by the Chair – That the report be noted.

 

The motion was seconded by Andrew Dismore AM, put and agreed.

 

Resolved – accordingly.

 

7.

Attendance Update - FEP 2774 pdf icon PDF 831 KB

Interim Head of Human Resources Management – Providing an update on attendance management performance.

Minutes:

Report by the Interim Head of Human Resources.

 

The Head of Human Resources introduced the report with the update that, with reference to paragraph 27, one further individual had returned to work since the report had been written.

Officers then answered questions from Members, and it was noted that it might be useful to make comparisons with the metropolitan police. The work with Tyne and Wear was welcomed.,

 

The motion was made by the Chair – That the report be noted.

 

The motion was seconded by Andrew Dismore AM, put and agreed.

 

Resolved – accordingly.

 

8.

Firefighter Recruitment- FEP 2775 pdf icon PDF 479 KB

Interim Head of Human Resources Management – Reporting on the recruitment of trainee firefighters. 

 

Minutes:

Report by the Interim Head of Human Resources.

 

The Head of Human Resources introduced the report,  and then officers answered various questions from Members.  A query was raised as to whether the removal of the London residency requirement would have an adverse impact on recall to duty during resilience incidents. It was noted that the matter of recall  to duty had arisen during the Lord Harris review and a briefing note would be prepared. It was requested that this note also include details on retention figures.  During further discussion the Committee agreed it should be made clear that this was a suspension of London Resedency.

 

After further discussion, the motion was made by the Chair – That:-

 

1.       Agrees that the requirement for candidates to hold a full manual driving licence at the time of application be removed and note that officers will develop an alternative approach to meeting the requirements of unit 9 of the firefighters role map (FF9) and revisions to PN 860 – ‘Unit 9 of the Firefighter role map (FF9); and achieving and maintaining competency without FF9’ in consultation with the FBU;

2.      Agrees to suspend the London Residency requirement for the new firefighter recruitment campaign, scheduled to begin on 2 October, in order to increase applications significantly and give a much better chance of meeting our recruitment target.  The impact of this change will be reported back to a future meeting of this Committee; and

3.      Notes the contents of the report.

The motion was seconded by Andrew Dismore AM, put and agreed.

 

Resolved – accordingly.

 

9.

West Hampstead Cottages and Clerkenwell Fire Station Update - FEP 2776 pdf icon PDF 115 KB

Head of Procurement and Technical and Services Support -  Providing an update on the proposal to bring back into use the West Hampstead Cottages and the disposal of the former Clerkenwell Fire Station.

Additional documents:

Minutes:

Report by the Head of Procurement, and Technical and Service Support.

 

The Head of Procurement, and Technical and Service Support introduced the report and answered questions from various Members. It was confirmed that the Committee would be kept informed of developments with the West Hampstead project.

 

The motion was made by the Chair – That the Committee:

 

1.     Notes the contents of the report;

2.     Agrees that the four West Hampstead Cottages are refurbished to provide key worker housing for single people employed by LFEPA; and

3.     Delegates authority to the Head of Procurement and Technical & Service Support to appoint professional consultants and building contractors for the refurbishment of the West Hampstead cottages project on the condition that the overall costs do not exceed those set out in Paragraph 15 of this report.

 The motion was seconded by Andrew Dismore AM, put and agreed.

 

Resolved – accordingly.

 

10.

8 Albert Embankment - Update - FEP 2777 pdf icon PDF 81 KB

Head of Procurement and Technical and Services Support   Providing an update on the 8 Albert Embankment.

 

Minutes:

Report by the Head of Procurement, and Technical and Service Support.

 

The Head of Procurement, and Technical and Service Support introduced the report, noting that there had been commercial difficulties with the latest phase of the project, the details of which were included under Part 2 of the Agenda,

 

The motion was made by the Chair – That the report be noted.

 

The motion was seconded by Andrew Dismore AM, put and agreed.

 

Resolved – accordingly.

 

11.

Vehicle and Equipment Contract Update - FEP 2778 pdf icon PDF 327 KB

Head of Procurement and Technical and Services Support – Providing an update on the operation and performance of the Vehicles and Equipment Contract. 

Minutes:

Report by the Head of Procurement, and Technical and Service Support.

 

The Head of Procurement, and Technical and Service Support introduced the report and answered questions from Members. It was noted that the Chair was due to have a discussion with the Deputy Mayor for the Environment on the Ultra Low Emission Zone implications for the Authority and the outcome of this would be reported back to the Committee in due course.

 

The motion was made by the Chair – That the report be noted.

 

The motion was seconded by Andrew Dismore AM, put and agreed.

 

Resolved – accordingly.

 

12.

Urgent Business

Any other items which the Chair decides are urgent.

Minutes:

There was no urgent Part 1 business.

13.

The Exclusion of Press and Public

The Committee is recommended to agree to exclude the public and press from the meeting, in accordance with paragraph 3 of Schedule 12A of the Local Government Act 1972 (as amended), in order to consider the following items of business.

Minutes:

Resolved – That the press and public be excluded from the meeting in accordance with paragraphs 3 and 7a of Schedule 12a of the Local Government Act 1972 (as amended) in order to consider the following items of business.

14.

8 Albert Embankment Update - FEP 2777X

Head of Procurement and Technical and Services Support – Providing an update on 8 Albert Embankment.

 

Minutes:

Report by the Head of Procurement, and Technical and Service Support.

 

The Head of Procurement, and Technical and Service Support introduced the report, and updated the Committee on a letter, circulated at the meeting,  which had been received from U+I since publication of the Agenda.  This requested a further extension to the timescale for submitting the planning application.

 

After discussion the motion was made by the Chair – That the Committee:

 

1.        Notes the contents of the report FEP 2777X;

2.        Notes the letter from U+I Group Plc dated 12 September as circulated at this meeting;

3.        Agrees that the timescale for U+I to submit a planning application for their scheme is extended to 31 January 2017; and

4.        Notes that a report and recommendation on the final scheme to be submitted will be presented to a future Committee in order to meet the new timetable.  

The motion was seconded by Andrew Dismore AM, put and agreed.

 

Resolved – accordingly.

 

15.

Urgent Business

Any other items which the Chair decides are urgent.

Minutes:

There was no urgent Part 2 business.