London Fire Brigade

Agenda and minutes

Resources Committee
Friday, 13 January 2017 10.30 am

Venue: City Hall, The Queen's Walk, London, SE1 2AA0LL

Contact: John Johnson, Ground Floor, 169 Union Street, London, SE1 OLL; telephone: 30084; e-mail:  JOHN.JOHNSON@london-fire.gov.uk 

Items
No. Item

1.

Apologies for Absence

Minutes:

No apologies for absence were received.

2.

Disclosures of Interests and Dispensations

Clerk to Authority – Known details of membership of the GLA, other functional bodies and London Boroughs are attached as an Appendix to this agenda.  The Appendix does not remove the need for a Member to declare at the meeting an interest (whether or not listed in the Appendix) in any relevant item on the agenda paper and to state also the nature of that interest. 

 

Minutes:

Resolved – That the details of membership of the GLA, other functional bodies and London Boroughs, as attached as an appendix to the agenda, be noted.   No further disclosures were made.

 

3.

Minutes pdf icon PDF 95 KB

Minutes of the meeting of the Committee held on 4 November 2016.

 

Minutes:

Resolved – That the minutes of the meeting of the Resources Committee held on 4 November 2016 be signed as a true record.

 

4.

Resources Committee - Summary List of Actions - FEP 2684 pdf icon PDF 84 KB

Clerk to the Authority – reporting on actions arising from a previous meeting of the Committee.

 

Additional documents:

Minutes:

Report by the Clerk to the Authority.

 

The motion was made by the Chair – That the ongoing and completed actions arising from a previous meeting of the Committee, as set out in the report, be noted.

 

The motion was seconded by Councillor Whelton, put and agreed.

 

Resolved – accordingly.

 

5.

Budget Update - FEP 2685 pdf icon PDF 447 KB

Director of Finance and Contractual Services – setting out the key issues for LFEPA from the Mayor’s budget consultation and providing an updated medium term forecast. 

 

[For Authority also]

 

Minutes:

Report by the Director of Finance and Contractual Services.

 

The Director of Finance and Contractual Services introduced the report.

 

Mr Beeton (Fire Brigades Union) made a submission to the Committee in accordance with section P3 of the Staff Code.

 

The Director of Operations confirmed that a report was scheduled for Strategy Committee in March on the Community Safety Investment Fund and that copies would be forwarded to Resources Committee Members when the report was despatched.

 

In reference to paragraph 65 of the report, the Director of Operations also confirmed that Members would be made aware by briefing note of the 5 London Boroughs where the ‘Fire, Safe and Well’ pilots will be undertaken, once that decision had been made.

 

Members discussed the costs associated with work undertaken as a result of damaged water mains, and noted that officers were to look at that issue as part of a future review of areas where the Brigade might charge for certain services.

 

The motion was made by the Chair – That:

 

(1)          The report be noted;

(2)          The Authority approves additional funding of £1.2m for the Community Safety Investment Fund in 2016/17, to be funded from the forecast underspend; 

(3)          Noting the likely level of savings over the alternative option, the Authority approves opting in to the Public Sector Audit Appointments Ltd. arrangement for appointing the external auditor from 2018/19;

(4)          Resources Committee Members be sent copies of the report scheduled for Strategy Committee in March on the Community Safety Investment Fund, when the report is despatched; and

 

(5)          Resources Committee Members be made aware by briefing note of the 5 London Boroughs where the ‘Fire, Safe and Well’ pilots will be undertaken.

 

The motion was seconded by Councillor Whelton, put and agreed.

Resolved – accordingly.

 

 

6.

Firefighter Recruitment - Outcome of 2015 and 2016 Campaigns and Proposals for 2017 - FEP 2686 pdf icon PDF 1 MB

Head of Human Resource Management – providing an update on the firefighter recruitment campaigns run in 2015 and 2016 and outlining proposals for changes to the process for 2017.

 

Additional documents:

Minutes:

Report by the Head of Human Resource Management.

 

The Head of Human Resource Management introduced the report and answered questions from Members.

 

The Head of Human Resource Management confirmed that he would provide a briefing to Committee Members setting out the average time taken to complete criminal record checks on operational staff applicants.

 

The Committee discussed the issue of providing affordable living accommodation in London for operational staff.  The Director of Finance and Contractual Services confirmed that officers were collaborating with the GLA and TfL on how our combined estates could be used to tackle the housing challenge and, in particular, how LFB operational staff could benefit from that.  Officers would liaise with the Chair on the outcome of those discussions and report back as appropriate.

 

In responding to further questions from Members, the Commissioner agreed that the review of the recruitment process – and, in particular, the findings of the ‘Future Thinking’ market research exercise highlighting the barriers to women becoming operational firefighters – be shared with the National Inclusion Group, National Women In The Fire Service, other blue-light services, and the GLA family, and, if possible, raised at the next LGA Fire Conference.

 

The Commissioner also agreed to send a link to Committee Members with more information about the ITV documentary on the London Fire Brigade which is being aired in the Spring.

 

Following further discussion, it was noted that the next LFB Inclusion Board meeting would be considering the issues around positive discrimination and it was agreed that officers would report back to the Committee with any recommendations arising from that discussion.

 

The Chair thanked officers for their work in carrying out the review.

 

The motion was made by the Chair – That the Committee:

 

(1)          Notes the information contained in the report and appendices A-E;

 

(2)          Confirms the London residency eligibility criterion as a means of improving diversity in the operational workforce, and approves its reduction to a period of 12 months (paragraphs 12-17 refer);

 

(3)          Approves the introduction of a new application and sift process, and for the purchase of the A&DC suite of tests for this purpose (paragraphs 27-30 refer);

 

(4)          Approves the replacement of the academic qualifications eligibility criteria with online aptitude testing (Appendix D and paragraphs 18-19 and 31 refer);

 

(5)          Approves changes to the firefighter assessment process (Appendix D and paragraphs 27-28 and 32-33 refer);

 

(6)          Approves the marketing and recruitment strategy (paragraphs 39-44 refer);

 

(7)          Approves open recruitment and gives delegated authority to the Commissioner and Head of Human Resource Management to determine recruitment schedules based on establishment needs (paragraphs 48-49 refer);

 

(8)          Approves the re-establishment of the firefighter recruitment and outreach team (paragraphs 60-61 refer);

 

(9)          Approves the establishment of a firefighter transfer scheme for competent firefighters from other UK fire and rescue services (paragraphs 63-64 refer);

 

(10)      Approves the establishment of a reserve of £600k to fund the proposed re-establishment of the firefighter recruitment and outreach team for a period of two years (£550k), and the  ...  view the full minutes text for item 6.

7.

Vehicles and Equipment Contract Update - FEP 2687 pdf icon PDF 341 KB

Head of Procurement and Technical and Service Support – providing updates on the operation and performance of the Vehicles and Equipment Contract with Babcock Critical Services Ltd, covering the period from June to November 2016, and seeking approval on related issues.

 

Minutes:

Report by the Head of Procurement and Technical and Service Support.

 

The Head of Procurement and Technical and Service Support introduced the report and answered questions from Members.

 

Members discussed the way forward in terms of Ultra Low Emission Zone (ULEZ) compliance and commended officers for the work so far undertaken.

 

After further discussion, the motion was made by the Chair – That:

 

(1)          The report be noted; and

 

(2)          The Head of Procurement and Technical and Service Support, in consultation with the Head of Legal and Democratic Services, be authorised to place orders under the contract with Babcock Critical Services to procure the required number of engine exhaust system modification kits to achieve ULEZ compliance, as detailed in paragraph 21 of the report, and to draw down the capital funds to reimburse Babcock Critical Services for the payments at a total cost not exceeding £670k.

The motion was seconded by Councillor Whelton, put and agreed.

 

Resolved – accordingly.

 

 

8.

Provision of Estates Management Services - FEP 2688 pdf icon PDF 109 KB

Head of Procurement, and Technical and Service Support – reporting on a competitive tendering exercise for the provision of estate management services.

Minutes:

Report by the Head of Procurement and Technical and Service Support.

 

The motion was made by the Chair – That the report be noted and the Committee consider the recommendations in the part 2 report (FEP 2688X).

 

The motion was seconded by Councillor Whelton, put and agreed.

 

Resolved – accordingly.

 

 

9.

Integrated Equipment and Logistics Project Update - FEP 2689 pdf icon PDF 384 KB

Head of Procurement, and Technical and Service Support – setting out the findings of a review undertaken by logistics consultants, and making recommendations as to how the Authority’s logistics functions can be improved. 

.

 

Additional documents:

Minutes:

Report by the Head of Procurement and Technical and Service Support.

 

The Head of Procurement and Technical and Service Support introduced the report and answered questions from Members.

 

Members agreed that officers should report back to the March meeting of the Committee with an update on how the proposals were progressing.

 

After further discussion, the motion was made by the Chair – That the Committee:

 

(1)          Notes the content of the report;   

 

(2)          Agrees the principles of the three proposals being developed to improve the Authority’s logistics functions as follows -

 

(a)           Combined PEG and BDC.(paragraphs 37-41 refer);

(b)          Central Transport (Deliver and Collection) Hub (paragraphs 42-45 refer);

(c)           Collection Points  (paragraphs 46-49 refer);

 

(3)          Agrees that officers report back to the March meeting of the Committee with an update on how the proposals were progressing; and

 

(4)          Agrees that officers report back under the expected new governance arrangements in July 2017, with a fully costed detailed business case for the proposals set out in the report.

The motion was seconded by Councillor Whelton, put and agreed.

 

Resolved – accordingly.

 

 

10.

Wellbeing Update - FEP 2690 pdf icon PDF 102 KB

Head of Development and Training – reporting on progress and providing an update on the Brigade’s application to upgrade its Achievement level standard of the London Healthy Workplace Charter to Excellence level.

 

Additional documents:

Minutes:

Report by the Head of Training and Development.

 

The Director of Safety and Assurance introduced the report and answered questions from Members.

 

The motion was made by the Chair – That the report be noted.

 

The motion was seconded by Councillor Whelton, put and agreed.

 

Resolved – accordingly.

 

 

11.

Training Contract: Babcock's Performance - First half of 2016/17 - FEP 2691 pdf icon PDF 321 KB

Head of Development and Training – providing an update on Babcock’s performance in the delivery of the training contract, covering the first half of the 2016/17 training year, from 1 April to 30 September 2016; the Third Training Centre project; and car parking arrangements at Beckton and Park Royal.

 

 

 

Minutes:

Report by the Head of Training and Development.

 

Ms Adams-Bonitto (Training and Development) introduced the report and answered questions from Members.

 

After further discussion, the motion was made by the Chair – That the report be noted.

 

The motion was seconded by Councillor Whelton, put and agreed.

 

Resolved – accordingly.

 

12.

Urgent Business

Any other items which the Chair decides are urgent.

 

Minutes:

There was no urgent business.

 

13.

Exclusion of Press and Public

The Committee is recommended to agree to exclude the public and press from the meeting, in accordance with the relevant paragraph/s of Schedule 12A of the Local Government Act 1972 (as amended), in order to consider the following item of business.

 

Minutes:

Resolved – That the press and public be excluded from the meeting for the following items of business, in accordance with paragraph 7 of Schedule 12A of the Local Government Act 1972 (as amended).

 

 

14.

Provision of Estates Management Services - FEP 2688X

Head of Procurement, and Technical and Service Support – reporting on a competitive tendering exercise for the provision of estate management services.

 

Minutes:

Report by the Head of Procurement and Technical and Service Support.

 

The Head of Procurement and Technical and Service Support introduced the report and answered questions from Members.

 

The motion was made by the Chair – That the Head of Procurement and Technical and Service Support be authorised to accept the tender from Dron & Wright for the provision of Estate Management Services and enter into a contract for 3.5 years with options to extend up to a further two years and with an option to enact a break clause, at the Authority’s sole discretion, at any time during the term of the contract on 3 months’ notice.

 

The motion was seconded by Councillor Whelton, put and agreed.

 

Resolved – accordingly.

 

 

 

15.

Urgent Business

Any other exempt items which the Chair decides are urgent.

 

Minutes:

There was no urgent exempt business.