London Fire Brigade

Agenda and minutes

Resources Committee
Friday, 4 November 2016 10.30 am

Venue: City Hall, The Queen's Walk, London, SE1 2AA

Contact: John Johnson, Ground Floor, 169 Union Street, London, SE1 OLL; telephone: 30084; e-mail:  JOHN.JOHNSON@london-fire.gov.uk 

Items
No. Item

1.

Apologies for Absence

Minutes:

Apologies for absence were received from Councillor Gareth Bacon AM and David Kurten AM.

 

2.

Disclosures of Interests and Dispensations

Clerk to Authority – Known details of membership of the GLA, other functional bodies and London Boroughs are attached as an Appendix to this agenda.  The Appendix does not remove the need for a Member to declare at the meeting an interest (whether or not listed in the Appendix) in any relevant item on the agenda paper and to state also the nature of that interest. 

 

Minutes:

Resolved – That the details of membership of the GLA, other functional bodies and London Boroughs, as attached as an appendix to the agenda, be noted.   No further disclosures were made.

 

3.

Minutes pdf icon PDF 130 KB

Minutes of the meeting of the Committee held on 16 September 2016.

 

Minutes:

Resolved – That the minutes of the meeting of the Resources Committee held on 16 September 2016 be signed as a true record.

 

4.

Resources Committee - Summary List of Actions - FEP 2659 pdf icon PDF 111 KB

Clerk to the Authority – reporting on actions arising from a previous meeting of the Committee.

 

Minutes:

Report by the Clerk to the Authority.

 

The Director of Finance and Contractual Services confirmed that a treasury management training session had been arranged for 9 November. She advised that it was not compulsory for Committee Members to attend one of the in-house training sessions, as it was recognised that some may already have received the training, as Borough Members for example.  

 

The motion was made by the Chair – That the ongoing and completed actions arising from previous meetings of the Committee, as set out in the report, be noted.

 

The motion was seconded by Councillor Whelton, put and agreed.

 

Resolved – accordingly.

 

5.

Budget Update - FEP 2660 pdf icon PDF 1 MB

Director of Finance and Contractual Services – providing the draft 2017/18 LFEPA Budget and reporting on savings plans to meet the previously identified budget gap, as well as the capital programme and prudential borrowing requirements. 

 

[For Authority also]

 

Minutes:

Report by the Director of Finance and Contractual Services.

 

The Director of Finance and Contractual Services introduced the report which proposed a budget submission to the Mayor in response to his recent letter proposing to provide funding of £382.4m for LFEPA in 2017/18.

 

The Director of Finance and Contractual Services confirmed that the Committee were being asked to make a recommendation to the full Authority on 24 November, and that she was available to discuss any aspects of the proposed budget submission with Members in the 3 weeks leading up to the Authority meeting. The Director of Finance and Contractual Services referred the Committee to changes to the medium term forecast and the total revised budget gap of £22.9m for the 4 year budget plan (2017/18 to 2020/21).

 

The Chair thanked the Director of Finance and Contractual Services and her Finance team for their work on the Budget.  The Finance team had also received praise from the Mayor’s Office and from senior GLA finance officers.  Councillor Susan Hall supported the Chair’s comments.

 

The Director of Finance and Contractual Services, along with the Commissioner, the Director of Operations and the Head of Human Resource Management answered questions from Members .  During discussion, officers agreed to provide Members with briefings setting out comparative data from other fire authorities and the emergency services regarding the number of staff opting out of pension schemes; information on how the impact of Brexit/exchange rates had been factored in to energy/fuel cost assessments;  how inflation had been applied to the budget in general; and a detailed breakdown in regard to achieving potential growth.  Officers also agreed to report back to the Committee on the impact of the Thomas Review and on the current and future costs of co-responding.

 

After further discussion, the motion was made by the Chair – That:

 

(1)     The Authority be recommended to approve the budget submission to the Mayor that includes -

(a)      Savings proposals of £7.6m in 2017/18 as set out in Appendix 3;

(b)     Growth proposals of £1.8m in 2017/18 as set out in Appendix 4; and

(c)      A draft four year capital plan, prudential indicators and borrowing limits for 2017/18 to 2020/21, with a draft capital budget in 2017/18 of £53.8m as set out in table 7; and

(2)     Officers provide Members with briefings setting out –

 

(a)      Comparative data from other fire authorities and the emergency services regarding the number of staff opting out of pension schemes;

 

(b)     Information on how the impact of Brexit/exchange rates had been factored in to energy/fuel cost assessments;

 

(c)      How inflation had been applied to the budget in general; and

 

(d)     A detailed breakdown in regard to achieving potential growth.

(3)  Officers report back to the Committee on –

 

(a)      The impact of the Thomas Review; and

 

(b)     The current and future costs of co-responding.

The motion was seconded by Councillor Whelton, put and agreed.

 

Resolved – accordingly.

 

6.

Financial Position as at the end of September 2016 (Quarter 2) - FEP 2661 pdf icon PDF 636 KB

Director of Finance and Contractual Services – providing information on financial performance against both revenue and capital budgets.

Minutes:

Report by the Director of Finance and Contractual Services.

 

The Director of Finance and Contractual Services introduced the report, confirming that the forecast outturn was an underspend of £6,691k which included various operational staff related underspends due to lower than anticipated recruitment numbers, and forecast additional income including the insurance claim for costs incurred in the Lakanal prosecution.  Several related savings were included in the Budget report as a result of the underspends. 

 

The Director of Finance and Contractual Services also confirmed that, following agreement with the Trades Unions, the Committee were being asked to agree to settle the FRS pay claim.  The cost of the settlement could be met from existing budgets, and had been included in the budget process.

 

The Director of Finance and Contractual Services, along with the Director of Operations answered questions from Members.  During discussion, officers agreed to provide members with a briefing on the business case and running costs of the LFB Museum.

 

After further discussion, the motion was made by the Chair – That:

 

(1)          The report be noted;

 

(2)          The Committee agree to settle the 2016/17 FRS pay claim on the basis of a pay increase of 1%, with a minimum of £350, and a salary progression increase of 2.5%, as set out in paragraph 12 of this report; and

 

(3)          Officers provide Members with a briefing on the business case and running costs of the LFB Museum.

The motion was seconded by Councillor Whelton, put and agreed.

 

Resolved – accordingly.

7.

Treasury Management Mid Year Report - FEP 2662 pdf icon PDF 106 KB

Director of Finance and Contractual Services   providing  a summary of the Authority’s treasury activities for the first half of the financial year, 1 April to 30 September 2016.

 

[For Authority also]

 

Additional documents:

Minutes:

Report by the Director of Finance and Contractual Services.

 

The Director of Finance and Contractual Services introduced the report which was  submitted in accordance with Financial Regulation 22 and set out mid-year monitoring  data for treasury management activities and details of the balances invested in the GLA’s Group Investment Syndicate.

 

Luke Webster (GLA Group Treasury & Chief Investment Officer) answered questions from Members.

 

After discussion, the motion was made by the Chair – That the report be noted.

 

The motion was seconded by Councillor Whelton, put and agreed.

 

Resolved – accordingly.

 

8.

Half Yearly Monitoring of Performance Indicators in the London Safety Plan for 2016/17 (for People, Resources and Principles) - FEP 2663 pdf icon PDF 264 KB

Head of Strategy and Inclusion – reporting on key performance for indicators in the Fifth London Safety Plan (LSP5), related to Authority Aims 4-6 (People, Resources and Principles).

 

Minutes:

Report by the Head of Strategy and Inclusion.

 

The Head of Strategy and Inclusion introduced the report, highlighting the disappointing sickness data for operational staff, the current performance relating to invoices, and the excellent health and safety statistics, particularly in regard to a significant reduction in accidents.

 

The Head of Strategy and Inclusion, along with the Head of Human Resource Management and the Director of Operations, answered questions from Members.  Officers agreed to provide a briefing to Members to confirm the number of serious injuries or deaths as a result of road traffic accidents involving fire brigade vehicles.

 

After discussion, the motion was made by the Chair – That:

 

(1)          The report be noted; and

 

(2)          Officers provide a briefing to Members to confirm the number of serious injuries or deaths as a result of road traffic accidents involving fire brigade vehicles.

 

The motion was seconded by Councillor Whelton, put and agreed.

 

Resolved – accordingly.

 

9.

Human Resources Digest: 6 Months ending September 2016 - FEP 2664 pdf icon PDF 108 KB

Head of Human Resource Management – providing details of the key HR targets and indicators, and the monitoring of performance against those.

 

Additional documents:

Minutes:

Report by the Head of Human Resource Management.

 

The Head of Human Resource Management introduced the report, confirming that officers will report back on the outcome of the recruitment review in January 2017.

 

The Head of Human Resource Management, along with the Commissioner and the Director of Operations, answered questions from Members.   Officers agreed to provide Members with a breakdown of LGBT applicants.

 

After discussion, the motion was made by the Chair – That:

 

(1)          The report be noted; and

 

(2)          Officers provide Members with a breakdown of LGBT applicants.

 

The motion was seconded by Councillor Whelton, put and agreed.

 

Resolved – accordingly.

 

10.

Half Yearly Monitoring of Health and Safety Performance 2016/17 - FEP 2665 pdf icon PDF 620 KB

Head of Health & Safety –This report provides  data on health and safety performance, as well as a commentary on the key performance indicators. 

 

Minutes:

Report by the Head of Health and Safety.

 

The Head of Health and Safety introduced the report, confirming that with regard to RIDDOR events for the 12 months ending September 2016, there was a 20% improvement in performance when compared to the same period last year.

 

The Head of Health and Safety, along with the Director of Operations, answered questions from Members.  Officers agreed to provide a briefing to Members giving details of the number of injuries to members of the public as a result of accidents involving Brigade vehicles, and giving comparative data from other fire authorities (and from other bodies such as TfL) on the number of vehicle accidents.

 

The motion was made by the Chair – That:

 

(1)          The report be noted; and

 

(2)          Officers provide a briefing to Members giving details of the number of injuries to members of the public as a result of accidents involving Brigade vehicles, and giving comparative data from other fire authorities (and from other bodies such as TfL) on the number of vehicle accidents.

 

The motion was seconded by Councillor Whelton, put and agreed.

 

Resolved – accordingly.

 

11.

Urgent Business

Any other items which the Chair decides are urgent.

 

Minutes:

There was no urgent business.