London Fire Brigade

Agenda and minutes

Resources Committee
Wednesday, 17 June 2015 3.00 pm

Venue: G-04 - Ground Floor, 169 Union Street, London SE1 0LL. View directions

Contact: John Johnson, Ground Floor, 169 Union Street, London, SE1 OLL; telephone: 30084; e-mail:  JOHN.JOHNSON@london-fire.gov.uk 

Items
No. Item

1.

Apologies for Absence

Minutes:

Apologies for absence were received from Councillor David Cartwright QFSM and Dr Fiona Twycross AM for whom Councillor Tony Arbour AM and Councillor Martin Whelton substituted respectively.

2.

Disclosures of Interests and Dispensations

Clerk to Authority – Known details of membership of the GLA, other functional bodies and London Boroughs are attached as an Appendix to this agenda.  The Appendix does not remove the need for a Member to declare at the meeting an interest (whether or not listed in the Appendix) in any relevant item on the agenda paper and to state also the nature of that interest. 

Minutes:

Resolved – That the details of membership of the GLA, other functional bodies and London Boroughs, as attached as an appendix to the agenda, be noted.   No further disclosures were made.

3.

Minutes pdf icon PDF 117 KB

Minutes of the meeting held on 16 March 2015.

Minutes:

Resolved – That the minutes of the meeting of the Resources Committee held on 16 March 2015 be signed as a true record.

 

4.

Resources Committee - Summary List of Actions - FEP 2442 pdf icon PDF 80 KB

Clerk to the Authority – reporting on actions arising from previous meetings of the Committee.

Additional documents:

Minutes:

Report by the Clerk to the Authority.

 

After discussion, the motion was made by the Chair – That:

 

(1)          The ongoing and outstanding actions arising from previous meetings of the Committee, as set out in the report, be noted; and

 

(2)          Officers pursue a response from the Crown Commercial Service Division of the Cabinet Office to the Chair’s letter of 1 December 2014 regarding joint procurement and, on behalf of the Committee, the Chair writes to the Secretary of State for Communities and Local Government to make further representations for a change in local government rules to allow short-term contract extensions where there is the possibility of future alignment in joint procurements.

 

The motion was seconded by Cllr Hopkins, put and agreed.

 

Resolved – accordingly.

 

5.

Property Services Review- FEP 2443 pdf icon PDF 105 KB

Assistant Commissioner, Technical and Service Support – reporting back to the Committee as instructed by the Authority.

Additional documents:

Minutes:

Report by the Assistant Commissioner, Technical and Service Support.

 

Mr Frank Daly made representations to the Committee on behalf of the GMB.

 

Officers answered questions from Members, explaining the position regarding the staff affected by the proposals and the possibility of redeployment within the Authority. Officers also confirmed that the shared service option would be akin to a fixed-price consultancy contract where the Authority were buying Kellogg Brown & Root’s (KBR) management expertise, rather than the type where the contractor was required to guarantee savings or offer a break clause, though the Authority would of course be able to terminate if KBR deviated from the terms of the contract.

 

After debate and in response to further questions from Members, officers confirmed that it would be possible to agree a shorter time period for the contract (from 10 to a minimum of 7 years) but it was difficult to immediately assess what impact that would have on the savings estimate, and officers would need to investigate that further with KBR.

 

After further debate, the motion was made by Councillor Heaster – That the Committee  recommends that the Authority:

 

(1)          Agrees that the External Integrator (shared services) option as set out in Appendix A should be pursued on the basis that it offers the best value to the Authority of the options considered;

 

(2)          Authorises the Assistant Commissioner, Technical Service and Support, in conjunction with the Heads of Procurement , Human Resource Management and Legal and Democratic Services, to enter into detailed contract negotiations with Kellogg Brown & Root (KBR), including all commercial terms and arrangements relating to the staff transferring and their pension arrangements, and agree any issues necessary to complete the contract for the Integrator services with KBR and with the second tier suppliers;

 

(3)          Delegates authority to the Assistant Commissioner, Technical and Service Support to (a) appoint KBR as the Authority’s Facilities Management (FM) Services Integrator on condition that the costs of the services do not exceed those set out in FEP 2430X (Appendix A to the Part 2 report); and (b) appoint second tier contractors, on the terms of the framework agreements referred to in FEP 2430 (Appendix A to this report); and

 

(4)          Authorises the Head of Legal and Democratic Services (or his authorised representative) to enter into and execute a contract for the Integrator Services and the contracts with second tier suppliers together with all ancillary or additional documentation and agreements as necessary.

 

The motion was seconded by Cllr Bacon.

 

The Chair put each part of the motion to the vote separately.  Parts (1) and (2) of the motion were put and agreed and parts (3) and (4) of the motion were lost by majority votes.

 

Resolved – That the Committee  recommends that the Authority:

 

(1)          Agrees that the External Integrator (shared services) option as set out in Appendix A should be pursued on the basis that it offers the best value to the Authority of the options considered; and

 

(2)          Authorises the Assistant Commissioner, Technical Service and  ...  view the full minutes text for item 5.

6.

Sickness Capability Process- FEP 2444 pdf icon PDF 110 KB

(A) Director of Operational Resilience and Training – reporting on proposals for a new sickness capability procedure.

Additional documents:

Minutes:

Acting Director of Operational Resilience and Training.

 

The Head of Human Resource Management (HRM) introduced the report, confirming that in line with the wishes of the Fire Brigades Union (FBU), the new proposed process was modelled on the attendance policy recently implemented by the Scottish Fire and Rescue Service.

 

In accordance with Standing Order 15, Gordon Fielden made representations to the Committee on behalf of the FBU. 

 

The Committee discussed the options outlined in the report.  The majority of Members were against the idea of Member-level appeals being part of the process as recommended by the FBU, but were happy to agree to an amendment of the wording in Stage 1 of the process whereby managers would be recommended to “consult” rather than “involve” the HRM Department.

 

After further discussion, the motion was made by the Chair – That the Committee:

 

(1)          Agrees the sickness capability process, attached at Appendix 1 to the report -  subject to amendment of the wording in Stage 1 of the process in order that managers are recommended to “consult” rather than “involve” HRM - for application to Authority employees covered by the Authority’s Joint Committee, and delegates the implementation date to the Commissioner, in accordance with paragraph 13 of the report; and

 

(2)          Notes that a further report on updating the attendance policy will be brought to the next meeting of the Committee on 16 July.

The motion was seconded by Cllr Hopkins, put and agreed.

 

Resolved – accordingly.

 

 

7.

Urgent Business

Any other items which the Chairman decides are urgent.

Minutes:

There was no Part I urgent business.

8.

Exclusion of Press and Public

The Committee is recommended to agree to exclude the public and press from the meeting, in accordance with paragraph 3 of Schedule 12A of the Local Government Act 1972 (as amended), in order to consider the following items of business.

Minutes:

Resolved – That the press and public be excluded from the meeting for the following items of business, in accordance with paragraph 3 of Schedule 12A of the Local Government Act 1972 (as amended).

 

9.

Property Services Review - FEP 2443X

Assistant Commissioner, Technical and Service Support – providing further information to the Committee.

 

Minutes:

Report by the Assistant Commissioner, Technical and Service Support.

 

The motion was made by the Chair – That the Authority be recommended to note this report.

 

The motion was seconded by Cllr Hopkins, put and agreed.

 

Resolved – accordingly.

 

10.

Urgent Business

Any other items which the Chairman decides are urgent.

Minutes:

Control and Mobilising System

 

Reason for Urgency – The Chair agreed to the Committee receiving a verbal update on the above as an exempt urgent business item, as it was necessary for Members to address, as soon as possible, current issues surrounding the new mobilising system.

 

The Director of Operations and the ICT CAMS Project Manager updated the Committee on some concerns around the contractor’s project management of the new system .  It was noted that a briefing would shortly go to all Members on the subject.

 

The Committee agreed that the Chair should consult the Chair of the Scrutiny Committee to decide future reporting on the matter and advise officers accordingly.