London Fire Brigade

Agenda and minutes

Resources Committee
Thursday, 12 November 2015 10.30 am

Venue: Committee Room 5, City Hall, Queen's Walk, London SE1 2AA

Contact: John Johnson, Ground Floor, 169 Union Street, London, SE1 OLL; telephone: 30084; e-mail:  JOHN.JOHNSON@london-fire.gov.uk 

Items
No. Item

1.

Apologies for Absence

Minutes:

There were no apologies for absence received.

 

2.

Disclosures of Interests and Dispensations

Clerk to Authority – Known details of membership of the GLA, other functional bodies and London Boroughs are attached as an Appendix to this agenda.  The Appendix does not remove the need for a Member to declare at the meeting an interest (whether or not listed in the Appendix) in any relevant item on the agenda paper and to state also the nature of that interest. 

Minutes:

Resolved – That the details of membership of the GLA, other functional bodies and London Boroughs, as attached as an appendix to the agenda, be noted.   No further disclosures were made.

 

3.

Minutes pdf icon PDF 99 KB

Minutes of the meeting held on 17 September 2015.

 

Minutes:

With reference to minute item 7, the Director of Operations updated the Committee on the current position with the new mobilising system.  Final regression testing was currently being undertaken.  Officers were confident that the testing would confirm the stability of the new system and were aiming to go live in the week commencing 16 November.  A briefing note would be provided to Members to coincide with that.

 

Resolved – That the minutes of the meeting of the Resources Committee held on 17 September 2015 be signed as a true record.

 

4.

Resources Committee - Summary List of Actions - FEP 2519 pdf icon PDF 78 KB

Clerk to the Authority – reporting on actions arising from previous meetings of the Committee.

 

Minutes:

Report by the Clerk to the Authority.

 

The motion was made by the Chair – That the ongoing and completed actions arising from previous meetings of the Committee, as set out in the report, be noted.

 

The motion was seconded by Dr Twycross AM, put and agreed.

 

Resolved – accordingly.

 

5.

Budget Update - FEP 2520 pdf icon PDF 342 KB

Director of Finance and Contractual Services – reporting on the latest budget position and options.

 

[For Authority also]

 

 

Additional documents:

Minutes:

Report by the Commissioner and the Director of Finance and Contractual Services.

 

The Director of Finance and Contractual Services introduced the report and confirmed that the Mayor had consulted the Authority on his proposal to provide funding of £382.4m for LFEPA in 2016/17.  This, after deducting departmental savings proposals, left a budget gap of £8.1m. The report provided 3 options to address that budget gap, as set out in table 5, paragraph 33 of the report.  One of those options, which involved the introduction of alternate crewing, was proposed by the Chair. 

 

The Commissioner confirmed that officers’ recommended option was to permanently remove the 13 appliances, and to reinvest some of the savings achieved in increasing the number of crew members at certain stations, for both operational and training reasons. 

 

Some Members expressed concerns about the tone of the Chair’s communications with Committee Members following publication of the report, in relation to his additional comments and recommendations not being included in the body of the report. The Chair explained that he had since met with the Commissioner and now proposed to move a motion which sought to make some amendments to officers' recommendations and which also set out his views on various issues. 

 

In response to further comments from Members, the Commissioner confirmed that he did not feel under political pressure and had made his recommendations in the belief that they were the best options for the Authority.

 

The Chair made a statement in support of his motion (which had been circulated to Members prior to the meeting), which explained that he believed the Budget report did not offer the Committee enough information to consider alternative options to removal of the 13 appliances.  Accordingly, his motion called for officers to provide in time for the full Authority meeting on 2 December further detail on certain proposals, including modelling of the alternative crewing proposal.

 

Other Members spoke in support of, and against the motion.

 

After further discussion, the motion was made by the Chair – That:

 

(1)       The Committee notes the following comments by the Chair of the Committee on the body of the report and on Appendix 4 of the report -

 

(a)           Setting budgets at a time of severe financial pressure and protecting front-line- public services in these circumstances is never going to be easy. Budget setting should be about considering a range of different options prepared by officers and should not be made on a ‘take it or leave it’ basis. Permutations of different proposals should also be options.  We should also do as much as possible to avoid making irreversible decisions. This was the consensus view at the Chair’s Co-ordinating Group meeting held on 12 June at Kentish Town Fire Station. That meeting agreed that the removal of pumps would be an option alongside other options available to Members to consider which did not include removal of the pumps.

(b)      I value officer advice, especially when given without fear or the result of political pressure, and I  ...  view the full minutes text for item 5.

6.

Financial Position as at the end of September 2015 (Quarter 2) - FEP 2521 pdf icon PDF 585 KB

Director of Finance and Contractual Services – presenting the financial position as at the end of September 2015 (Quarter 2), providing details of financial performance and including information on key indicators.

Minutes:

Report by the Director of Finance and Contractual Services.

 

The Director of Finance and Contractual Services introduced the report.

 

The motion was made by the Chair – That the report be noted.

 

The motion was seconded by Dr Twycross AM, put and agreed.

 

Resolved – accordingly.

 

7.

Treasury Management Mid Year report as at 30 September 2015 - FEP 2522 pdf icon PDF 439 KB

Director of Finance and Contractual Services – reporting in accordance with Financial Regulation 22 on treasury management activities.

 

[For Authority also]

 

Minutes:

Report by the Director of Finance and Contractual Services.

 

The Director of Finance and Contractual Services introduced the report.  In response to a query, the Director agreed to provide Councillor Knight with details relating to the increase in cash in July this year, shown in figure 2 on page 41of the agenda.

 

The motion was made by the Chair – That the report be noted.

 

The motion was seconded by Dr Twycross AM, put and agreed.

 

Resolved – accordingly.

 

 

8.

Co-Responding Trial - FEP 2523 pdf icon PDF 127 KB

Director of Operations providing an update on the proposed introduction of a co-responding pilot between the London Fire Brigade and London Ambulance Service.

 

Additional documents:

Minutes:

Report and supplementary report by the Director of Operations.

 

The Director of Operations introduced the report and answered questions from Members.

 

The Committee discussed the delay in the introduction of the pilot, and the impasse with the Fire Brigades Union in terms of their request for a permanent seat on the Brigade’s negotiating body for Control staff (JCC).

 

The motion was made by the Chair – That the report and supplementary report (FEP 2523/A) be noted and officers progress discussions with the staff side with a view to commencing a co-responder trial in January 2016.

 

The motion was seconded by Dr Twycross AM, put and agreed.

 

Resolved – accordingly.

 

9.

Half Yearly Monitoring of Performance Indicators in the London Safety Plan for 2015/16 (for People, Resources and Principles) - FEP 2524 pdf icon PDF 231 KB

Head of Strategy and Inclusion – reporting on key performance for indicators in the London Safety Plan, related to Aims 4-6 (People, Resources and Principles).

Minutes:

Report by the Head of Strategy and Inclusion.

 

The Head of Strategy and Inclusion introduced the report and answered questions from Members.

 

The Head of Human Resource Management responded to concerns from Members about the delay in the introduction of the Attendance policy.  The policy required an upgrade to the StARS system which was taking longer than officers had anticipated.  The Head of Human Resource Management apologised to the Committee about the delay and confirmed that officers were now aiming for the policy to be properly introduced early in the new year.

 

After further discussion, the motion was made by the Chair – That the report be noted.

 

The motion was seconded by Dr Twycross AM, put and agreed.

 

Resolved – accordingly.

 

10.

Future Provision of Equalities Employment Information - FEP 2525 pdf icon PDF 116 KB

Head of Human Resource Management – seeking approval to future reporting arrangements.

Additional documents:

Minutes:

Report by the Head of Human Resource Management.

 

The Head of Human Resource Management introduced the report and explained the background to officers’ recommendations, which had been discussed and agreed by the Equalities Working Group.

 

After discussion, the motion was made by the Chair – That:

 

(1)          The separate annual ‘Employment Monitoring Data and Publication of Results’ report  is discontinued, and that the Authority’s information publication duties under the Equality Act 2010 (Specific Duties) Regulations 2011 should be met within the HR Digest; and

(2)          Information on Staff Leavers is also included in the HR Digest.

The motion was seconded by Dr Twycross AM, put and agreed.

 

Resolved – accordingly.

 

11.

Human Resources Digest: 6 Months ending September 2015 - FEP 2526 pdf icon PDF 96 KB

Head of Human Resource Management – providing details of the key HR targets and indicators and the monitoring of performance against these.

Additional documents:

Minutes:

Report by the Head of Human Resource Management.

 

The Head of Human Resource Management introduced the report and answered questions from Members.

 

The motion was made by the Chair – That the report be noted.

 

The motion was seconded by Dr Twycross AM, put and agreed.

 

Resolved – accordingly.

 

12.

Options for Plumstead Fire Station - FEP 2527 pdf icon PDF 97 KB

Assistant Commissioner, Technical and Service Support – reporting on the options for redevelopment of Plumstead fire station and on a possible new site for the station.

 

Minutes:

Report by the Assistant Commissioner, Technical and Service Support.

 

The Assistant Commissioner, Technical and Service Support introduced the report and answered questions from Members.

 

After discussion, the motion was made by the Chair – That the report be noted and the Assistant Commissioner, Technical and Service Support, in conjunction with the Head of Legal and Democratic Services, be authorised to purchase the new site identified in the Part II report assuming terms can be agreed within the cost parameters also set out in the Part II report.

 

The motion was seconded by Dr Twycross AM, put and agreed.

 

Resolved – accordingly.

 

13.

Disposal of 8 Albert Embankment - Update - FEP 2528 pdf icon PDF 183 KB

Assistant Commissioner, Technical and Service Support – updating the Committee on the current position with the disposal of 8 Albert Embankment.

Minutes:

Report by the Assistant Commissioner, Technical and Service Support.

 

The Assistant Commissioner, Technical and Service Support introduced the report and answered questions from Members about the serious breach of security at the 8 Albert Embankment site on 31 October.  The Assistant Commissioner agreed to provide a further briefing to Members regarding how the incident was dealt with and the various issues going forward.

 

The motion was made by the Chair – That the report be noted.

 

The motion was seconded by Dr Twycross AM, put and agreed.

 

Resolved – accordingly.

 

14.

Urgent Business

Any other items which the Chair decides are urgent.

Minutes:

There was no Part 1 urgent business.

15.

Exclusion of Press and Public

The Committee is recommended to agree to exclude the public and press from the meeting, in accordance with paragraph 3 of Schedule 12A of the Local Government Act 1972 (as amended), in order to consider the following items of business.

Minutes:

Resolved – That the press and public be excluded from the meeting for the following items of business, in accordance with paragraph 3 of Schedule 12A of the Local Government Act 1972 (as amended).

 

16.

Options for Plumstead Fire Station - FEP 2527X

Assistant Commissioner, Technical and Service Support – providing further information to the Committee.

 

Minutes:

Report by the Assistant Commissioner, Technical and Service Support.

 

The motion was made by the Chair – That the report be noted.

 

The motion was seconded by Dr Twycross AM, put and agreed.

 

Resolved – accordingly.

 

17.

Disposal of 8 Albert Embankment - Update - FEP 2528X

Assistant Commissioner, Technical and Service Support – providing further information to the Committee.

 

Minutes:

Report by the Assistant Commissioner, Technical and Service Support.

 

The motion was made by the Chair – That the report be noted.

 

The motion was seconded by Dr Twycross AM, put and agreed.

 

Resolved – accordingly.

 

18.

Urgent Business

Any other exempt items which the Chair decides are urgent.

Minutes:

There was no exempt urgent business.