London Fire Brigade

Agenda and minutes

Resources Committee
Thursday, 17 September 2015 10.30 am

Venue: Committee Room 1, City Hall, Queen's Walk, London SE1 2AA

Contact: John Johnson, Ground Floor, 169 Union Street, London, SE1 OLL; telephone: 30084; e-mail:  JOHN.JOHNSON@london-fire.gov.uk 

Items
No. Item

1.

Apologies for Absence

Minutes:

There were no apologies for absence received.

 

2.

Disclosures of Interests and Dispensations

Clerk to Authority – Known details of membership of the GLA, other functional bodies and London Boroughs are attached as an Appendix to this agenda.  The Appendix does not remove the need for a Member to declare at the meeting an interest (whether or not listed in the Appendix) in any relevant item on the agenda paper and to state also the nature of that interest. 

 

Minutes:

Resolved – That the details of membership of the GLA, other functional bodies and London Boroughs, as attached as an appendix to the agenda, be noted.   No further disclosures were made.

 

3.

Minutes pdf icon PDF 122 KB

Minutes of the meeting held on 16 July 2015.

 

Minutes:

Resolved – That the minutes of the meeting of the Resources Committee held on 16 July 2015 be signed as a true record.

4.

Resources Committee - Summary List of Actions - FEP 2500 pdf icon PDF 88 KB

Clerk to the Authority – reporting on actions arising from previous meetings of the Committee.

Additional documents:

Minutes:

Report by the Clerk to the Authority.

 

The motion was made by the Chair – That the ongoing, outstanding and completed actions arising from previous meetings of the Committee, as set out in the report, be noted.

 

The motion was seconded by Dr Twycross AM, put and agreed.

 

Resolved – accordingly.

 

5.

The Mayor's Budget Guidance for 2016/17 - FEP 2501 pdf icon PDF 139 KB

Director of Finance and Contractual Services – providing an update on the key points included in the Mayor’s Budget Guidance and the Authority’s medium term forecast position and forecast budget gap for the following three financial years. 

 

[For Authority also]

 

Additional documents:

Minutes:

Report by the Director of Finance and Contractual Services.

 

The Director of Finance and Contractual Services introduced the report, answered questions and reminded the Committee that a Member-level budget review session would be held at the rising of the Authority meeting on 1 October.

 

After discussion, the motion was made by the Chair – That the report be noted.

 

The motion was seconded by Dr Twycross AM, put and agreed.

 

Resolved – accordingly.

 

6.

Financial Position as at the end of June 2015 (Quarter 1) - FEP 2502 pdf icon PDF 536 KB

Director of Finance and Contractual Services – submitting the regular quarterly report to update the financial position, including a forecast of outturn based on income and expenditure to 30 June.

 

Minutes:

Report by the Director of Finance and Contractual Services.

 

The Director of Finance and Contractual Services introduced the report, confirming that the forecast underspend of £5.8m would be returned to reserves, and that the minimum level for the general reserve had been reviewed and increased as outlined in paragraph 34 of the report.  She also drew Members’ attention to the recommendation for an increase in the Head of Legal and Democratic Services’ delegated authority relating to counsel’s fees, as further detailed at agenda item 16 in part 2 of the agenda.

 

Members discussed their concerns about the average age of debts outstanding for shut in lift and automatic fire alarm incidents, and asked officers to keep the matter under close review.

 

After further discussion, the motion was made by the Chair – That:

 

(1)          The report be noted; and

 

(2)          The Committee agrees an increase of £50k in the delegation to the Head of Legal and Democratic Services to incur expenditure on counsel’s fees in respect of the case detailed in the Part 2 report.

 

The motion was seconded by Dr Twycross AM, put and agreed.

 

Resolved – accordingly.

 

7.

CAMS Project Update - FEP 2503 pdf icon PDF 189 KB

Director of Operations – updating the Committee on progress with the delivery of the replacement Mobilising System.

 

Minutes:

Report by the Director of Operations.

 

The Director of Operations introduced the report and answered questions from Members.  Capita were on target to deliver the replacement mobilising system on 30 September, though officers had decided to carry on training staff on the new system for a further period beyond that date, and were now aiming to go live in mid/late-October.  Discussions were ongoing with relevant officers, Capita and the GMB staff side as to an appropriate go-live date and Members would be kept informed of progress.

 

After discussion, the motion was made by the Chair – That the report be noted.

 

The motion was seconded by Dr Twycross AM, put and agreed.

 

Resolved – accordingly.

 

8.

London Fire Brigade Enterprises Ltd - FEP 2504 pdf icon PDF 180 KB

Director of Operations – summarising the trading company’s progress to date and setting out the opportunities currently under consideration.

Minutes:

Report by the Director of Operations.

 

The Director of Operations introduced the report and answered questions from Members.  The company had earnt £31.6k in the financial year so far (making a net profit of £4.2k), therefore covering its costs in full over the period and not having to draw on the £40k loan funding agreed by the Authority in June.  The Director of Finance and Contractual Services confirmed that there was a robust system in place to ensure that all staff time and administration costs were being accounted for.

 

The motion was made by the Chair – That the report be noted.

 

The motion was seconded by Dr Twycross AM, put and agreed.

 

Resolved – accordingly.

 

9.

Attendance Update - FEP 2505 pdf icon PDF 724 KB

Acting Director of Operational Resilience and Training – providing the regular 6-monthly update on attendance management performance and information on the range of actions being carried out  to support reductions in sickness levels.

 

 

 

Minutes:

Report by the Acting Director of Operational Resilience and Training.

 

The Acting Director of Operational Resilience and Training introduced the report, answered questions from Members, and confirmed that significant changes were required to StARS before the revised attendance policy could be implemented.  Officers were now estimating an implementation date some time in December.

 

In answer to further questions from Members, the Acting Director of Operational Resilience and Training confirmed that the next update report would include details of the impact of changes in the attendance policy, such as those relating to attendance at medical examinations.

 

After discussion, the motion was made by the Chair – That the report be noted.

 

The motion was seconded by Dr Twycross AM, put and agreed.

 

Resolved – accordingly.

10.

2015 Firefighter Pension Scheme Transitional Arrangements - LGA Joint Representation and Cost Sharing Arrangement - FEP 2506 pdf icon PDF 85 KB

Acting Director of Operational Resilience and Training – reporting on a claim relating to the transitional  protection arrangements  for members of the 1992 and 2006 firefighter pension schemes. 

 

 

Additional documents:

Minutes:

Report by the Acting Director of Operational Resilience and Training.

 

The Acting Director of Operational Resilience and Training introduced the report, confirming that the Authority was in a flexible position in that it could withdraw from the cost sharing arrangement by giving one weeks’ written notice, if it decided it wanted to act alone at any point. 

 

The motion was made by the Chair – That the Resources Committee endorses the action taken under Head of Department Delegated Authority on 20 July 2015 agreeing to LFEPA joining the LGA led joint representation and cost sharing arrangement amongst Fire and Rescue Authorities to defend the potential Employment Tribunal claims concerning the Transitional Arrangements relating to the Firefighters Pension Scheme 2015.

 

The motion was seconded by Dr Twycross AM, put and agreed.

 

Resolved – accordingly.

11.

Training Contract: Babcock's Performance - Quarter 1, 2015/16 - FEP 2507 pdf icon PDF 142 KB

Acting Director of Operational Resilience and Training – reporting on Quarter 1 performance relating to the training contract.

Minutes:

Report by the Acting Director of Operational Resilience and Training.

 

The Acting Director of Operational Resilience and Training introduced the report.  In answer to questions from Members, the Director of Operations confirmed that officers were reviewing the re-testing process and procedure around communicating course failures and would keep Members informed of progress on those issues.

 

Members discussed the frequency of the report and decided that officers should in future report on a 6 monthly basis in terms of statistical analysis and that non-statistical issues should be reported to the Committee on an ‘as and when necessary’ basis.

 

After discussion, the motion was made by the Chair – That:

 

(1)          The report be noted; and

 

(2)          The report be submitted on a 6 monthly basis in future, with non-statistical issues being reported to the Committee as and when necessary.

 

The motion was seconded by Dr Twycross AM, put and agreed.

 

Resolved – accordingly.

 

 

12.

Vehicles and Equipment Contract Update - FEP 2508 pdf icon PDF 105 KB

Assistant Commissioner, Technical and Service Support – providing the usual update on the Vehicles and Equipment Contract with Babcock for the period December 2014 to July 2015.

 

Minutes:

Report by the Assistant Commissioner, Technical and Service Support.

 

The Assistant Commissioner, Technical and Service Support introduced the report and answered questions from Members.

 

After discussion, the motion was made by the Chair – That:

 

(1)          The report be noted;  

(2)          The Committee agrees that the Assistant Commissioner Technical and Service Support, in conjunction with the Head of Procurement, be authorised to accept the tender prices obtained under the contract terms with Babcock Critical Services for the replacement  of the age-related operational equipment items as set out at paragraph 21, Table 1, at a total cost not exceeding £2,721k, to be funded from within the approved capital programme for 2015/16 and the draft capital programme for 2016/17; and

(3)          A Members’ visit be arranged to the new Ruislip Workshops and to the Park Royal Training Centre on the same day, if possible.

The motion was seconded by Dr Twycross AM, put and agreed.

Resolved – accordingly.

 

 

 

13.

Judgment of an Employment Tribunal: Update - FEP 2509 pdf icon PDF 71 KB

Head of Legal and Democratic Services – updating the Committee on the current position with an employment tribunal.

Minutes:

Report by the Commissioner.

 

The motion was made by the Chair – That the report be noted and consideration be given to the recommendations set out in the Part 2 report.

 

The motion was seconded by Dr Twycross AM, put and agreed.

 

Resolved – accordingly.

 

14.

Urgent Business

Any other items which the Chair decides are urgent.

 

Minutes:

There was no Part I urgent business.

 

15.

Exclusion of Press and Public

The Committee is recommended to agree to exclude the public and press from the meeting, in accordance with paragraph 3 of Schedule 12A of the Local Government Act 1972 (as amended), in order to consider the following items of business.

Minutes:

Resolved – That the press and public be excluded from the meeting for the following items of business, in accordance with paragraphs 3, 5 and 7 of Schedule 12A of the Local Government Act 1972 (as amended).

 

16.

Financial Position as at the end of June 2015 (Quarter 1) - FEP 2502X

Director of Finance and Contractual Services – seeking authorisation for an increase in anticipated expenditure on counsel’s fees.

Minutes:

Report by the Director of Finance and Contractual Services.

 

Officers from the Legal department introduced the report and answered questions from Members.

 

The motion was made by the Chair – That authorised expenditure on counsel’s fees be increased by £50,000 from the present level of £200,000 up to a combined sum of £250,000 for the reasons outlined in the report, relating to Lakanal House.

 

The motion was seconded by Dr Twycross AM, put and agreed.

 

Resolved – accordingly.

17.

Judgment of an Employment Tribunal: Update - FEP 2509X

Head of Legal and Democratic Services – updating the Committee on the current position with an employment tribunal.

 

Minutes:

Report by the Commissioner.

 

The motion was made by the Chair – That the recommendations set out in report FEP 2509X be agreed.

 

The motion was seconded by Dr Twycross AM, put and agreed.

 

Resolved – accordingly.

 

18.

Urgent Business

Any other exempt items which the Chair decides are urgent.

 

Minutes:

There was no exempt urgent business.