London Fire Brigade

Agenda and minutes

Resources Committee
Monday, 16 March 2015 10.30 am

Venue: G-04 - Ground Floor, 169 Union Street, London SE1 0LL

Contact: John Johnson, Ground Floor, 169 Union Street, London, SE1 OLL; telephone: 30084; e-mail:  JOHN.JOHNSON@london-fire.gov.uk 

Items
No. Item

1.

Apologies for Absence

Minutes:

Apologies for absence were received from Darren Johnson AM and Councillor Steve Knight AM, and from Dr Fiona Twycross AM for whom Councillor Liaquat Ali substituted.

2.

Disclosures of Interests and Dispensations

Clerk to Authority – Known details of membership of the GLA, other functional bodies and London Boroughs are attached as an Appendix to this agenda.  The Appendix does not remove the need for a Member to declare at the meeting an interest (whether or not listed in the Appendix) in any relevant item on the agenda paper and to state also the nature of that interest. 

Minutes:

In responding to questions from Councillor Heaster, the Chairman confirmed he would remind the Committee, as it progressed through the agenda for the meeting, to bear in mind the number of large reports for noting, and to consider whether any of these could be reported to the Committee less frequently.

 

Resolved – That the details of membership of the GLA, other functional bodies and London Boroughs, as attached as an appendix to the agenda, be noted.   No further disclosures were made.

3.

Minutes pdf icon PDF 86 KB

Minutes of the meeting of the Resources Committee held on 16 January 2015.

Minutes:

Resolved – That the minutes of the meeting of the Resources Committee held on 16 January 2015 be signed as a true record.

4.

Resources Committee - Summary List of Actions Arising - FEP 2409 pdf icon PDF 86 KB

Clerk to the Authority – reporting on actions arising from previous meetings of the Committee.

Additional documents:

Minutes:

Report by the Clerk to the Authority.

 

In referring to the stress survey briefing forwarded to Members and appended to the report, Councillor Heaster suggested, and the Committee agreed, that officers should bring forward a report to the next meeting of the Committee, in July 2015, to set out how the Authority was dealing with diversification and bullying in the workplace, and on what was being done in those areas nationally following the issues being raised at the recent Fire Service Conference.

 

After discussion, the motion was made by the Chair – That:

 

(1)          The ongoing, outstanding and completed actions arising from previous meetings of the Committee, as set out in the report, be noted; and

 

(2)          Officers report to the next meeting of the Committee to set out how the Authority is dealing with diversification and bullying in the workplace, and what is being done in those areas nationally.

 

The motion was seconded by Cllr Ali, put and agreed.

 

Resolved – accordingly.

5.

2015/16 Budget - FEP 2410 pdf icon PDF 835 KB

Director of Finance and Contractual Services – presenting the Authority’s final draft revenue and capital budget for 2015/16 for the Committee’s consideration and  recommendation to the Authority.

 

[For Authority also]

Minutes:

Report by the Director of Finance and Contractual Services.

 

The Director of Finance and Contractual Services introduced the report.

 

The motion was made by the Chair – That the Authority be recommended that:

 

(1)          Subject to decisions below, a 2015/16 revenue budget of £382.4m be approved, being made up of net expenditure of £390.4m with £0.3m funding from the earmarked reserves, £8.9m funding from specific grants and a payment of £1.2m to the general reserve;

(2)          The revenue estimates, as set out in Appendices 1 to 3 of the report, showing proposed savings and budget movements, be approved;

(3)          The establishment changes associated with the revenue budget, as set out in Appendices 1 and 3 of the report, be approved;

(4)          The capital programme with gross expenditure in 2015/16 of £56.7m, as set out in Appendix 5 of the report, be approved;

(5)          The Brigade continues to act as the delivery body for the production and review of National Operational Guidance, noting the new funding arrangements set out in paragraphs 37 to 45 and closure of the earmarked reserve with effect from 1 April 2015; and

(6)          A draw on the London Resilience Reserve of £59k be approved in 2015/16 to enable the purchase of improved replacements to the existing Special Operations Group’s vehicles (as set out in paragraph 35 of the report).

The motion was seconded by Cllr Ali, put and agreed.

 

Resolved – accordingly.

6.

Financial Position as at the end of December 2014 (Quarter 3) - FEP 2411 pdf icon PDF 708 KB

Director of Finance and Contractual Services – presenting the financial position as at the end of December 2014 (Quarter 3), providing information on financial performance and including information on key financial health indicators.

Minutes:

Report by the Director of Finance and Contractual Services.

 

The Director of Finance and Contractual Services introduced the report and answered questions from Members.

 

The motion was made by the Chair – That the report be noted.

 

The motion was seconded by Cllr Ali, put and agreed.

 

Resolved – accordingly.

7.

Treasury Management Strategy Statement for 2015/16 - FEP 2412 pdf icon PDF 538 KB

Director of Finance and Contractual Services – reporting in accordance with financial regulations on the Treasury Management Strategy Statement and the Annual Investment Strategy.

 

[For Authority also]

Minutes:

Report by the Director of Finance and Contractual Services.

 

The Director of Finance and Contractual Services introduced the report and answered questions from Members.

 

In discussing paragraphs 59-62 of the report, Members agreed that, following the Authority’s Annual General Meeting in June 2015, officers were to make the necessary arrangements for further treasury management training to be provided to Members.

 

The motion was made by the Chair – That:

 

(1)          The Authority be recommended to approve the contents of  the Treasury Management Strategy Statement, and

 

(2)          Following the Authority’s Annual General Meeting in June 2015, officers make the necessary arrangements for further treasury management training to be provided to Members.

 

The motion was seconded by Cllr Ali, put and agreed.

 

Resolved – accordingly.

8.

Treasury Management Quarterly Monitoring Report as at 31 December 2014 - FEP 2413 pdf icon PDF 754 KB

Director of Finance and Contractual Services – reporting in accordance with Financial Regulations on the activities of the Authority’s treasury management operation.

 

Minutes:

Report by the Director of Finance and Contractual Services.

 

The Director of Finance and Contractual Services introduced the report and answered questions from Members.   The Committee agreed that officers should continue to submit this report on a quarterly basis.

 

The motion was made by the Chair – That the report be noted.

 

The motion was seconded by Cllr Ali, put and agreed.

 

Resolved – accordingly.

9.

Monitoring of Performance Indicators in the London Safety Plan for 2014/15 for the period to the end of Quarter 3 for People, Resources and Principles - FEP 2414 pdf icon PDF 239 KB

Deputy Commissioner – reporting monitoring data for the quarter 3 2014/15 period regarding key performance indicators in LSP5, in respect of Authority Aims 4-6.

Minutes:

Report by the Deputy Commissioner.

 

The (A) Director of Operational Resilience and Training answered questions from Members. 

 

The motion was made by the Chair – That:

 

(1)          The report be noted; and

 

(2)          Future reports be presented for the half-year (period to end of quarter 2) and for the year end (period to end of quarter 4).

 

The motion was seconded by Cllr Ali, put and agreed.

 

Resolved – accordingly.

10.

Employment Tribunal Judgement in the case of Messrs Norris, Hearn and Rowson - FEP 2415 pdf icon PDF 86 KB

Head of Legal and Democratic Services – reporting on an employment tribunal judgement.

Minutes:

Report by the Commissioner.

 

The motion was made by the Chair – That the report be noted and that consideration be given to the substantive recommendations set out in the part 2 report .

 

The motion was seconded by Cllr Ali, put and agreed.

 

Resolved – accordingly.

11.

Property PFI Project - Update on Progress - FEP 2416 pdf icon PDF 101 KB

Assistant Commissioner, Technical and Service Support – providing an update on the construction phase of the Property PFI Project.

Minutes:

Report by the Assistant Commissioner, Technical and Service Support.

 

The Assistant Commissioner, Technical and Service Support introduced the report and answered questions from Members.

 

The motion was made by the Chair – That:

 

(1)          The report be noted; and

(2)          That the former Mitcham fire station be declared surplus to operational requirements and that the Assistant Commissioner (Technical and Service Support) be authorised to dispose of the site in accordance with the LFEPA Code of Practice on the Disposal of Land.

The motion was seconded by Cllr Ali, put and agreed.

 

Resolved – accordingly.

12.

Building Energy Projects - Progress Report 2014/15 - FEP 2417 pdf icon PDF 496 KB

Assistant Commissioner, Technical and Service Support – updating the Committee on the energy conservation measures delivered through the Mayor’s REFIT programme.

Minutes:

Report by the Assistant Commissioner, Technical and Service Support.

 

The Assistant Commissioner, Technical and Service Support introduced the report.

 

The motion was made by the Chair – That:

 

(1)          That the Committee notes progress with the BEEP/RE:FIT project and authorises the Assistant Commissioner (Technical and Service Support) to award the contract for the energy efficiency works at a further 21 fire stations (Tranche 3) as set out in paragraph 8, within 5% of the tender estimate, and chargeable to the capital programme at £627,701 in 2015/16, £613,339 in 2016/17 and £600,642 in 2017/18; and

(2)          That the Committee notes the progress with the Salix scheme and authorises the Assistant Commissioner (Technical and Service Support) to repay the remainder of the Salix loan of £200,000 by 31 March 2015 as set out in paragraph 22.

The motion was seconded by Cllr Ali, put and agreed.

 

Resolved – accordingly.

13.

Employment Monitoring Data and Publication of Results for 2013/14 - FEP 2418 pdf icon PDF 792 KB

Strategic Adviser to the Commissioner – reporting in respect of the Authority’s duty under the Equality Act 2010 to monitor and publish the results of employment monitoring information on an annual basis.

Minutes:

Report by the Strategic Adviser to the Commissioner.

 

The Strategic Adviser to the Commissioner introduced the report and answered questions from Members.

 

Following discussion, the motion was made by the Chair – That the report be noted and referred to the Equalities Working Group to consider whether officers should continue to submit the report in its current format or (as most of the information provided is also contained in the quarterly ‘Human Resources Digest’ reports to the Committee) whether there was alternative or additional data that should be included in future.

 

The motion was seconded by Cllr Ali, put and agreed.

 

Resolved – accordingly.

14.

Attendance Update - FEP 2419 pdf icon PDF 577 KB

(A) Director of Operational Resilience and Training – providing the 6 monthly attendance update, including the Authority sickness figures for the 12 months ending 31 December 2014, and the trend analysis.

Minutes:

Report by the (A) Director of Operational Resilience and Training.

 

The (A) Director of Operational Resilience and Training introduced the report and, along with the Commissioner, answered questions from Members.

 

The Chair confirmed he would be moving an additional recommendation regarding the inclusion of median statistics in future attendance update reports, in order to give the Committee a better picture of the situation excluding long and short term sickness.

 

The Committee discussed concerns expressed by Borough Commanders in respect of attendance and the revised capability procedure.  Members agreed that action by management in respect of any related stage 2 and 3 discipline cases should be suspended (until 8 May 2015) to allow for further discussions with the staff side on unresolved issues, with Borough Commanders to be informed of that.

 

The motion was moved by the Chair – That:

 

(1)          The report be noted;

 

(2)          Officers provide detailed median data in future attendance update reports, which excludes long and short term sickness.

 

(3)          Action by management in respect of stage 2 and 3 discipline cases related to attendance be suspended (until 8 May 2015) to allow for further discussions with the staff side on unresolved issues, with Borough Commanders to be informed of this decision.

 

The motion was seconded by Cllr Ali, put and agreed.

 

Resolved – accordingly.

15.

LFEPA - Local Pay Policy - FEP 2420 pdf icon PDF 212 KB

(A) Director of Operational Resilience and Training – reporting on the Authority’sformal pay policy statement for 2015/16 in accordance withthe requirements of the Localism Act 2011. 

 

[For Authority also]

Additional documents:

Minutes:

Report by the (A) Director of Operational Resilience and Training.

 

The motion was made by the Chair – That the Authority be recommended to:

 

(1)          Approve the Local Pay Policy set out in Appendix A to the report;

 

(2)          Agree that the publication of information relating to the remuneration of chief officers within the Pay Policy is aligned to the Authority’s publication of information on senior salaries under the Local Government Transparency Code 2014 (paragraphs 25-26 of the report refer); and

 

(3)          Agree that its policy relating to the relationship between the remuneration of its chief officers and its employees who are not chief officers, which must be included within the Pay Policy, is illustrated by publication of the pay multiple required under the Local Government Transparency Code 2014 (paragraphs 27-31 of the report refer).

 

The motion was seconded by Cllr Ali, put and agreed.

 

Resolved – accordingly.

 

16.

Human Resources Digest: Quarter ending December 2014 - FEP 2421 pdf icon PDF 88 KB

(A) Director of Operational Resilience and Training – providing details of the key HR targets and indicators and the monitoring of performance against these.

Additional documents:

Minutes:

Report by the (A) Director of Operational Resilience and Training.

 

The Committee discussed the frequency of the report and were in agreement that, in future, it should be submitted on a 6 monthly, rather than quarterly, basis.

 

The motion was made by the Chair – That:

 

(1)          The report be noted; and

 

(2)          The report be submitted on a 6 monthly, rather than quarterly, basis in the future.

 

The motion was seconded by Cllr Ali, put and agreed.

 

Resolved – accordingly.

17.

Training Contract: Babcock's Performance - Quarter 3, 2014/15 - FEP 2422 pdf icon PDF 148 KB

(A) Director of Operational Resilience and Training providing details of Babcock’s performance for the third quarter of the 2014/15 training year for the period 1 October to 31 December 2014.

Minutes:

Report by the (A) Director of Operational Resilience and Training.

 

The (A) Director of Operational Resilience and Training answered questions from Members. 

 

The Committee agreed that officers should continue to submit the report on a quarterly basis, and that the Committee should review the frequency in July 2015, dependent upon resolution of some of the concerns outlined in the report.

 

The motion was made by the Chair – That:

 

(1)          The report be noted; and

 

(2)          Officers secure a further 30 car parking places bringing the total number of parking spaces at Beckton to 60, with all operational staff being issued parking permits (the resultant additional cost of these changes amounts to £6,825 per annum based on the current pricing regime).

 

The motion was seconded by Cllr Ali, put and agreed.

 

Resolved – accordingly.

18.

Electrical Vehicles Chargepoints Update - FEP 2423 pdf icon PDF 308 KB

Assistant Commissioner, Technical and Service Support– reporting on the progress of the project.

Minutes:

Report by the Assistant Commissioner, Technical and Service Support.

 

The Assistant Commissioner, Technical and Service Support introduced the report.

 

Station Manager Matt Cook updated the Committee on various aspects of the Brigade-wide installation, including public use and a publicity strategy, and answered questions from Members.

 

The motion was made by the Chair – That the progress on installing electric vehicle chargepoints on the Authority estate, as detailed in the report, be noted.

 

The motion was seconded by Cllr Ali, put and agreed.

 

Resolved – accordingly.

19.

Vehicles and Equipment Services and Emergency Fire Crews Contracts Updates - September 2014 to December 2014 - FEP 2424 pdf icon PDF 165 KB

Assistant Commissioner, Technical and Service Support – providing updates on the operation of the final stages of the interim contracts for fleet and equipment and emergency fire crews.

Additional documents:

Minutes:

Report by the Assistant Commissioner, Technical and Service Support.

 

The Director of Finance and Contractual Services and the Assistant Commissioner, Technical and Service Support, answered questions from Members.

 

The motion was made by the Chair – That:

 

(1)          The report be noted; and

 

(2)          The report be submitted on a 6 monthly, rather than quarterly, basis in the future.

 

The motion was seconded by Cllr Ali, put and agreed.

 

Resolved – accordingly.

20.

Urgent Business

Any other items which the Chairman decides are urgent.

Minutes:

There was no urgent business.

21.

The Exclusion of Press and Public

The Committee is recommended to agree to exclude the public and press from the meeting, in accordance with paragraph 1 of Schedule 12A of the Local Government Act 1972 (as amended), in order to consider the following items of business.

Minutes:

Resolved – That the press and public be excluded from the meeting for the following items of business, in accordance with paragraphs 3 and 5 of Schedule 12A of the Local Government Act 1972 (as amended).

22.

Employment Tribunal Judgement in the case of Messrs Norris, Hearn and Rowson - FEP 2415X

Head of Legal and Democratic Services – providing further information to the Committee.

Minutes:

Report by the Commissioner.

 

Members agreed to allow FBU representative, Gordon Fielden, to make a short presentation to the Committee. It was agreed that Mr Fielden would be able to make the presentation but would not be given access to the Part 2 report and would leave the meeting immediately after having given the presentation.

 

Following the representations made by Mr Fieden and his departure, the Commissioner and the Head of Legal and Democratic Services answered questions from Members.

 

The Chair made a proposal in respect of the crew manager issue.

 

Following further discussion, the motion was made by the Chair – That:

 

(1)          The Head of Legal and Democratic Services should be authorised to settle the case of the three claimants and the potential claims of staff affected by deductions from pay in respect of the CM* issue during the industrial action in 2010, and to incur expenditure of up to £5,000 on counsel’s fees in respect of advice provided in the preparation of this report (and to include any further advice needed in the event of a wider settlement; and

 

(2)          The reports (FEP 2415/2415X) be referred to the full Authority meeting on 26 March, with officers providing a supplementary report setting out the Chair’s proposal in respect of the crew manager issue to allow the Authority to make a decision on the matter.

 

The motion was seconded by Cllr Ali, put and agreed.

 

Resolved – accordingly.

23.

Property PFI Project - Update on Progress - FEP 2416X

Assistant Commissioner, Technical and Service Support – providing further information to the Committee.

Minutes:

Report by the Assistant Commissioner, Technical and Service Support.

 

The motion was made by the Chair – That the report be noted.

 

The motion was seconded by Cllr Ali, put and agreed.

 

Resolved – accordingly.

24.

Urgent Business

Any other items which the Chairman decides are urgent.