London Fire Brigade

Agenda and minutes

Resources Committee
Monday, 11 November 2013 10.30 am

Venue: G-04 - Ground Floor, 169 Union Street, London SE1 0LL. View directions

Contact: John Johnson, Ground Floor, 169 Union Street, London, SE1 OLL; telephone: 30084; e-mail:  JOHN.JOHNSON@london-fire.gov.uk 

Items
No. Item

1.

Apologies for Absence

Minutes:

No apologies for absence were received.

2.

Disclosures of Interests and Dispensations

Clerk to Authority – Known details of membership of the GLA, other functional bodies and London Boroughs are attached as an Appendix to this agenda.  The Appendix does not remove the need for a Member to declare at the meeting an interest (whether or not listed in the Appendix) in any relevant item on the agenda paper and to state also the nature of that interest. 

Minutes:

No disclosures were made.

3.

Minutes pdf icon PDF 115 KB

Minutes of the meeting held on 12 September 2013.

Minutes:

Resolved – That the minutes of the meeting of the Resources Committee held on 12 September 2013 be signed as a true record.

4.

Resources Committee - Summary List of Actions - FEP 2149 pdf icon PDF 78 KB

Clerk to the Authority – reporting on on-going, outstanding and completed actions arising from previous meetings of the Committee.

Additional documents:

Minutes:

Report (16.10.13) by the Clerk to the Authority

 

The Head of Human Resources and Development updated the Committee on the outstanding ‘Recruitment Strategy’ actions (22 July 2013, FEP2100) as detailed in the report.  The Head of Human Resources and Development confirmed that it was intended that a uniformed officer would now be present at recruitment interviews for firefighter trainees and that officers were in consultation with the staff side in respect of the finalisation of proposals for qualification requirements.  Members would shortly receive a further update on this matter.

 

The motion was made by the Chair – That the Committee notes the on-going, outstanding and completed actions arising from previous meetings of the Committee, as set out in the report.

 

The motion was seconded by Councillor Heaster, put and agreed.

 

Resolved – accordingly.

5.

Budget Update - FEP 2150/A pdf icon PDF 234 KB

Director of Finance and Contractual Services – updating the Committee on the latest budget position.

 

[For Authority also]

Additional documents:

Minutes:

Report (01.11.13) by the Director of Finance and Contractual Services; supplementary report (08.11.13), forwarding staff side observations, by the Head of Human Resources and Development.

 

The Director of Finance and Contractual Services introduced the report and confirmed that it provided a budget submission that would meet the majority of the Mayor’s £379m budget requirement, with a residual gap of £1.379m to be closed between now and the final budget-setting process that would take place in March 2014.

 

Councillor Heaster suggested, and the Committee agreed, that officers provide a briefing to Members to set out the timetable for the steps that would lead to agreement of the final budget, with a view to cross-Party budget review meetings being held as and when appropriate to enable Members to consider options for dealing with the outstanding savings requirement.     

 

In answering questions from Members, the Deputy Commissioner stated that previous examination of the potential for shared services in the media/communications area had shown that an in-house service was more cost effective.  It was agreed that the Deputy Commissioner would provide further detail on this matter in a briefing note to Members.

 

The motion was made by the Chair – That:

 

(1)          The Authority be recommended to approve the budget submission to the Mayor that included:

 

(i)        savings proposals of £34,241k in 2014/15 as set out in Appendix 3 and Appendix 5 to the report; and

 

(ii)       a draft 3 year capital plan, prudential indicators and borrowing limits for 2014/15 to 2016/17, with a draft capital budget in 2014/15 of £62,949k as set out in Appendix 4 to the report;

 

(2)          The Authority be recommended to approve an extension to the provision of an additional £10k lump sum redundancy payment to cover all FRS staff affected by the budget proposals set out in this report and the further savings to be identified for 2014/15 and 2015/16; 

 

(3)          Officers provide a briefing setting out the timetable leading up to agreement of the final budget, with a view to holding cross-Party budget review meetings as and when appropriate to enable Members to consider options for dealing with the outstanding savings requirement;     

 

(4)          Officers provide a briefing note with details of the review of the potential for shared services in the media/communications area; and

 

(5)          The supplementary report (FEP 2150) be noted.

 

The motion was seconded by Councillor Heaster.

 

Part (1) of the motion was put to the vote and, on a show of hands, there were 4 (four) votes for, 2 (two) votes against and 1 (one) abstention.

 

Part (1) of the motion was declared to be carried.

 

Parts (2) to (5) of the motion were then put and agreed.

 

Resolved – accordingly.

6.

Financial Position as at the end of September 2013 (Quarter 2) - FEP 2151 pdf icon PDF 557 KB

Director of Finance and Contractual Services – providing information on financial performance against revenue and capital budgets.

Minutes:

Report (01.11.13) by the Director of Finance and Contractual Services.

 

The Director of Finance and Contractual Services introduced the report.

 

The motion was made by the Chair – That the report be noted.

 

The motion was seconded by Councillor Heaster, put and agreed.

 

Resolved – accordingly.

7.

Treasury Management - Mid-Year Report - FEP 2152 pdf icon PDF 503 KB

Director of Finance and Contractual Services – reporting in accordance with Financial Regulation 22.

 

[For Authority also]

Minutes:

Report (15.10.13) by the Director of Finance and Contractual Services.

 

The Director of Finance and Contractual Services introduced the report.

 

The motion was made by the Chair – That the report be noted.

 

The motion was seconded by Councillor Heaster, put and agreed.

 

Resolved – accordingly.

8.

Monitoring of Performance Indicators in the London Safety Plan for Quarter 2, 2013/14 - FEP 2153 pdf icon PDF 237 KB

Deputy Commissioner – presenting second quarter monitoring information regarding key performance indicators in the London Safety Plan relating to aims 4 – 6 (Resources and People).

Minutes:

Report (30.10.13) by the Deputy Commissioner.

 

The Deputy Commissioner introduced the report and answered questions from Members.

 

Councillor Tandy suggested and the Committee agreed that, in future, the report should include a breakdown of short and long term sickness absence.

 

The motion was made by the Chair – That:

 

(1)          The report be noted; and

 

(2)          Future reports include a breakdown of short and long term sickness absence.

 

The motion was seconded by Councillor Heaster, put and agreed.

 

Resolved – accordingly.

 

At 11.50am, the Chair adjourned the meeting for 20 minutes to enable Members and officers to attend the Armistice Day ceremony outside Winchester House.  The meeting resumed at 11.10am.

9.

Training Contract: Babcock's Performance - Quarter 2, 2013/14 - FEP 2154 pdf icon PDF 266 KB

Head of Human Resources and Development – reporting on Babcock’s performance in delivering the outsourced training contract, covering the second quarter of 2013/14.

Minutes:

Report (30.10.13) by the Head of Human Resources and Development.

 

The Head of Human Resources and Development introduced the report, answered questions from Members and, following a suggestion from Councillor Tandy, confirmed that officers would contact National Rail regarding the possible use for training purposes of the underground railway from Moorgate to Stevenage.

 

The Chair drew Members’ attention to the officer recommendation in the report, namely that:

 

(1)          The report be noted; and

 

(2)          Future performance reports are submitted every 6 months at the end of quarters 2 and 4.

 

In discussing part (2) of the recommendation, the majority of Members were of the view that, for the time being, officers should continue to report to the Committee on a quarterly basis rather than moving to a 6 monthly reporting process.

 

Part (2) of the recommendation was put to the vote and, on a show of hands, there were 3 (three) votes in favour of the recommendation and 4 (four) votes against.  The Committee therefore agreed that the report be noted and that officers should continue to report to the Committee on a quarterly basis. 

 

Resolved – That the report be noted and that officers continue to report to the Committee on a quarterly basis.

10.

Human Resources Digest: Quarter ending September 2013 - FEP 2155 pdf icon PDF 69 KB

Head of Human Resources and Development – providing monitoring details in respect of the key HR targets and indicators and additional information relevant to HR performance.

Additional documents:

Minutes:

Report (30.10.13) by the Head of Human Resources and Development.

 

The Head of Human Resources and Development introduced the report and, along with the Deputy Commissioner, answered questions from Members.

 

Dr Twycross suggested and the Committee agreed that officers provide a briefing for Members on the reasons for the comparatively high percentage of grievances by women operational staff.

 

The motion was made by the Chair – That:

 

(1)          The report be noted; and

 

(2)          Officers provide a briefing as to the reasons for the comparatively high percentage of grievances by women operational staff.

 

The motion was seconded by Councillor Heaster, put and agreed.

 

Resolved – accordingly.

11.

Vehicle and Equipment PFI and Emergency Fire Crews Contract Update - FEP 2156 pdf icon PDF 136 KB

Director of Finance and Contractual Services – updating the Committee on the latest position with the new interim contracts and progress on re-procurement of new permanent contractual arrangements.

Additional documents:

Minutes:

Report (22.10.13) by the Director of Finance and Contractual Services.

 

The Director of Finance and Contractual Services introduced the report and answered questions from Members.

 

Councillor Tandy suggested and the Committee agreed that officers make arrangements for an informal meeting with Members to discuss the detailed reasons why the PFI option has been removed.

 

Dr Twycross suggested and the Committee agreed that officers arrange for a Members’ site visit to the see the Protective Equipment Group in operation.

 

The motion was made by the Chair – That:

 

(1)          The report be noted;

 

(2)          Arrangements be made for an informal meeting with Members and officers to discuss the detailed reasons why the PFI option has been removed; and

 

(3)          Arrangements be made for a Members’ site visit to the Protective Equipment Group.

 

The motion was seconded by Councillor Heaster, put and agreed.

 

Resolved – accordingly.

12.

Sustainable Development Annual Report 2012/13 - FEP 2157 pdf icon PDF 110 KB

Head of Procurement – seeking approval for publication of the Annual Report.

Additional documents:

Minutes:

Report (30.10.13) by the Head of Procurement.

 

The Head of Procurement introduced the report.

 

Members commended officers for their performance on sustainable development.

 

The motion was made by the Chair – That the report attached at Appendix 1 to (FEP 2157) be approved for publication:

 

The motion was seconded by Councillor Heaster, put and agreed.

 

Resolved – accordingly.

13.

Disposal Strategy for Stations being closed under LSP5 - FEP 2158 pdf icon PDF 103 KB

Assistant Commissioner, Technical and Service Support – seeking approval of a disposal strategy.

Minutes:

Report (24.10.13) by the Assistant Commissioner (Technical and Service Support).

 

The Assistant Commissioner (Technical and Service Support) introduced the report, answered questions from Members and confirmed that officers would be inviting unconditional offers to gauge the value of sites on the open market and would be able to provide a further update to Members in January 2014.

 

The Chair suggested, and the Committee agreed, that officers provide a briefing on the process for potential bids for any the sites to be used as free schools, as mentioned in paragraph 11 of the report.  

 

The motion was made by the Chair – That:

 

(1)          The disposal strategy set out in the report (FEP 2158X) be agreed;

(2)          That, subject to the implementation of  London Safety Plan 5, the 10 stations be declared surplus to operational requirements and that the Assistant Commissioner (Technical and Service Support) be authorised  to commence the disposal of the properties in accordance with the agreed disposal strategy;  

(3)          It be noted that options for the use of the potential receipts will be presented to the Committee in January 2014; and

(4)          Officers provide a briefing with further detail on the process for potential bids for any sites to be used as free schools.

 

The motion was seconded by Councillor Heaster, put and agreed.

 

Resolved – accordingly.

14.

Disposal of 8 Albert Embankment - Update - FEP 2159 pdf icon PDF 80 KB

Assistant Commissioner, Technical and Service Support – updating the Committee on the latest position with the disposal.

Minutes:

Report (23.10.13) by the Assistant Commission (Technical and Service Support).

 

The Assistant Commission (Technical and Service Support) introduced the report, answered questions from Members and updated the Committee on the meetings held with the local community since officers last reported on this matter.  The Head of Legal and Democratic Services also answered questions from Members regarding the Authority’s Agreement with the Developer and the likely future reporting timetable.

 

The motion was made by the Chair – That the report be noted.

 

The motion was seconded by Councillor Heaster, put and agreed.

 

Resolved – accordingly.

15.

Urgent Business

Any other items which the Chairman decides are urgent.

Minutes:

There was no urgent business.

16.

The Exclusion of Press and Public

The Committee is recommended to agree to exclude the public and press from the meeting, in accordance with paragraph 3 of Schedule 12A of the Local Government Act 1972 (as amended), in order to consider the following items of business.

Minutes:

Resolved - That, in accordance with Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they are likely to involve the disclosure of exempt information as defined in paragraphs  1, 2, 3 and 5 of Part 1 of Schedule 12A of the Act.

17.

Vehicle and Equipment PFI and Emergency Fire Crews Contract Update - FEP 2156X/A

Director of Finance and Contractual Services – providing further information to the Committee in relation to the contract.

Minutes:

Report (01.11.13) by the Director of Finance and Contractual Services and supplementary report (08.11.13) by the Head of Legal and Democratic Services.

 

The Director of Finance and Contractual Services introduced the report and the Head of Legal and Democratic Services answered questions from Members.

 

The motion was made by the Chair – That the report (FEP 2156X) be noted and the recommendations set out in the report (FEP 2156XA) be agreed.

 

The motion was seconded by Councillor Heaster, put and agreed.

 

Resolved – accordingly.

18.

Disposal Strategy for Stations being closed under LSP5 - FEP 2158X

Assistant Commissioner, Technical and Service Support – providing further information to the Committee.

Minutes:

Report (23.10.13) by the Assistant Commission (Technical and Service Support).

 

The motion was made by the Chair – That the Disposal Strategy set out in the report be agreed.

 

The motion was seconded by Councillor Heaster, put and agreed.

 

Resolved – accordingly.

19.

Disposal of 8 Albert Embankment - Update - FEP 2159X

Assistant Commissioner, Technical and Service Support – providing further information to the Committee.

 

Minutes:

Report (08.11.13) by the Assistant Commission (Technical and Service Support).

 

The Assistant Commission (Technical and Service Support) introduced the report.

 

In considering the report, the Committee agreed that local residents be notified that the matter will be discussed at the next meeting of the Authority on 10 December 2013 and the arrangements under which it would be possible for them to participate in future discussions on this issue.

 

The motion was made by the Chair – That:

 

(1)          The contents of the report be noted and that a further report setting out a final recommendation be presented to the next available meeting; and

 

(2)          Local residents be notified that the matter will be discussed at the next meeting of the Authority on 10 December 2013 and the arrangements under which it would be possible for them to participate in future discussions on this issue.

 

The motion was seconded by Councillor Heaster, put and agreed.

 

Resolved – accordingly.

20.

Urgent Business

Any other items which the Chairman decides are urgent.

Minutes:

There was no exempt urgent business.