London Fire Brigade

Agenda and minutes

London Fire & Emergency Planning Authority
Wednesday, 2 December 2015 2.00 pm

Venue: The Chamber, City Hall, The Queen's Walk, London, SE1 2AA. View directions

Contact: Rebecca Arnold, Ground Floor, 169 Union Street, London, SE1 OLL; telephone: 020 8555 1200 ext 30084; e-mail:  REBECCA.ARNOLD@london-fire.gov.uk 

Items
No. Item

1.

Statement of Members Appointed

Statement of persons appointed Members of the London Fire and Emergency Planning

Authority by virtue of Schedule 28 of the Greater London Authority Act 1999:

 

Gareth Bacon - Chairman           Assembly representative

Liaquat Ali MBE, JP                       Borough representative

Tony Arbour, JP                               Assembly representative

Andrew Boff                                     Assembly representative

David Cartwright QFSM             Mayoral representative

Tom Copley                                      Assembly representative          

Andrew Dismore                            Assembly representative

Susan Hall                                          Borough representative

Sarah Hayward                                Borough representative

Maurice Heaster OBE                  Mayoral representative

Jack Hopkins                                     Borough representative

Darren Johnson                               Assembly representative

Stephen Knight                               Assembly representative

Oonagh Moulton                            Borough representative

Pauline Morrison                            Borough representative

Fiona Twycross                                Assembly representative

Martin Whelton                              Borough representative

Minutes:

Resolved – That the appointments by the Mayor of London of the Members of the Authority be noted.

2.

Apologies for Absence

Minutes:

No apologies for absence were received.

3.

Appointment of the Vice-Chairman of the Authority

Paragraphs 3(3) and (4) of Schedule 28 to the Greater London Authority Act 1999 (as amended) provide that the Authority shall in each year appoint a Vice-Chairman from among its Members, as the first business transacted at the Annual Meeting. By virtue of Schedule 12,

paragraph 39, of the Local Government Act 1972 (as amended) in the case of an equality of

votes in respect of the appointment of the Vice-Chairman, the person presiding at the

meeting may give a second or casting vote.

Minutes:

The Authority, pursuant to Schedule 28, paragraph 3 of the Greater London Authority Act 1999 (as amended), proceeded to the appointment of a Vice-Chairman.

 

Dr Fiona Twycross AM was nominated by Andrew Dismore AM; the nomination was seconded by Councillor Liaquat Ali.

 

There being no other nominations, Dr Fiona Twycross AM was duly appointed as Vice-Chair of the Authority for the period up until 16 June 2015.

 

Resolved – accordingly.

4.

Minutes pdf icon PDF 147 KB

Minutes of the London Fire and Emergency Planning Authority meeting held on 1 October 2015.

Minutes:

The motion was moved by the Chairman – that the minutes of the Authority meeting held on 1 October 2015 be signed as a correct record.

 

The motion was seconded by Councillor David Cartwright QFSM, put and agreed.

 

Resolved – accordingly.

 

The minutes were thereupon signed by the Chairman.

 

5.

Minutes of Appointments and Urgency Committee pdf icon PDF 84 KB

Minutes of the meetings of the Appointments and Urgency Committee held on 15 October 2015.

Minutes:

The motion was made by the Chairman – that the minutes of the Appointments and Urgency Committee meeting held on 15 October 2015 be signed as a correct record.

 

The motion was seconded by Councillor David Cartwright QFSM, put and agreed.

 

Resolved – accordingly.

 

The minutes were thereupon signed by the Chairman.

6.

Special Announcements by the Chairman and reports by the Chairman or the Clerk to the Authority of any Communications

Minutes:

 The Chairman welcomed Councillor Liaquat Ali to the meeting and conveyed the Authority’s best wishes for a speedy recovery following his recent illness.

 

The Chairman announced that Deputy Assistant Commissioner Sabrina Cohen-Hatton had been presented with a Chief Fire Officers Association award in recognition of her research into risk-critical decision-making by Incident Commanders. In addition, Matthew Hogan, from the Brigade’s  Special Operations Group, had been awarded a Public Order & Resources Operational Command Unit Commanders Commendation for his involvement in handling the Holborn fire earlier in the year. 

 

The Chairman stated that on Saturday 31 October 2015 crews had been mobilised to an intense fire in a third floor flat in North Kensington where a large number of people were calling for help from their balconies.  Crew had assisted people from their flats and used a turntable ladder and the internal staircase to rescue fifty people.

 

The Chairman stated that, on Friday 6 November 2015, the Brigade had received the first of 104 calls to a fire in a Warehouse in Tottenham.  On arrival, the crews had been faced with a fully developed fire in a large single storey warehouse and had done extremely well to prevent the fire from spreading beyond an adjoining warehouse.  This became a 20 pump fire, which the Commissioner had also attended.

 

The Chairman noted that, on Wednesday 25 November, the Brigade had won a design award for a method to search buildings at incidents.  Following an inquest into the 2009 Lakanal House fire in South London, the Brigade had undertaken a number of actions to improve its procedures and policies. One part of this had been to introduce an acrylic tag that fitted into a firefighter’s pocket and could be hung from a door to denote that a building had been searched.

 

Finally, the Chairman confirmed that, on Tuesday 17 November, the Brigade’s new mobilising system – called Vision – had gone live. The system allowed appliances closest to incidents to be mobilised using GPS technology, and it was noted that it should lead to a faster response to emergencies and quicker call handling when people called the 999 emergency telephone number. There had been a few early glitches, which had been quickly identified and addressed, and which had had no impact on the Brigade’s ability to respond to emergencies. The Chairman explained that he had arranged a briefing for lead Members on the initial issues and that he was now confident the system was running effectively.

7.

Disclosures of Interests and Dispensations

Clerk to the Authority – known details of membership of the GLA, other functional bodies and London Boroughs are attached as an Appendix to this Agenda.  The Appendix does not remove the need for a Member to declare at the meeting an interest (whether or not listed in the Appendix) in any relevant item on the agenda paper and to state also the nature of that interest 

Minutes:

Resolved – That the details of membership of the GLA, other functional bodies and London Boroughs, as attached as an appendix to the agenda, be noted.  No further disclosures were made.

8.

Reconstitution of Committees, Standing Orders, Allowances, Delegations and Related Matters - FEP 2541 pdf icon PDF 164 KB

Clerk to the Authority – providing information  for consideration by the Authority, in accordance with Standing Order 16(b)(v) and (vii),  the Authority’s committee structure, the allocation of seats on committees, the membership and chairmanship of committees for the remainder of the  2015-16 municipal year, the programme of meetings for the remainder of the 2015 -16 year, the Standing Orders of the Authority, the Members’ Scheme of Allowances, the Scheme of Delegation of Functions to Officers and Financial Regulations.

Additional documents:

Minutes:

Report by the Clerk to the Authority.

 

A document that set out the Chairman’s motion and appended details of the proposed membership and Chairs and Vice-Chairs of all committees was tabled at the meeting.

 

The Chairman moved the motion:

 

That the Authority -

 

(1)   Notes the appointment by the Mayor of London of the Chairman and Members of the Authority;

 

(2)   Agrees that the committee structure proposed in Appendix 1 of the report be adopted for the remainder of the 2015-16 year with the orders of reference for each such body as set out in that Appendix, including revised orders of reference for the Equalities Working Group;

 

(3)   Agrees to dis-apply strict proportionality rules in the allocation of seats on committees;

 

(4)   Agrees to appoint Members and alternate Members to seats on committees in accordance with the document as tabled (and attached as Appendix 1 to these minutes);

 

(5)   Agrees to appoint the chairmen and vice-chairmen of committees in accordance with the document as tabled (and attached as Appendix 1 to these minutes);

 

(6)   Re-confirms the establishment of the Joint Council on the basis of the previously-approved constitution, attached at Appendix 2 to the report, and appoints Authority Members to the Joint Council as set out in the tabled document (and attached at Appendix 1 to these minutes);

 

(7)  Confirms the establishment of the Local Pension Board on the basis previously approved, as set out at paragraphs 18-22 of the report, appoints Authority Members to the Board as set out in the tabled document (and attached at  Appendix 1 to these minutes) and notes that the Board will in future be treated as a formal body in terms of publication of papers for Board meetings and the inclusion of legal, finance, equalities and sustainable development implications within reports to the Board;

 

(8)   Approves the programme of Authority and committee meeting dates for the remainder of 2015-16 year (as set out at Appendix 4 to the report);

 

(9)   Notes the Standing Orders for the Authority (as set out at Appendix 5 to the report) and approves the updated Scheme of Delegation of Functions to Officers, as set out at Appendix 6 to the report;

 

(10) Adopts the Allowances Scheme set out at Appendix 7 of the report as the Members’ Allowances Scheme for the remainder of the 2015-16 year;

 

(11) Approves the updated Financial Regulations, as set out at Appendix 8 to the report; and

 

(12) Agrees that the Clerk to the Authority be instructed to implement the decisions on these matters and to discharge the associated statutory requirements as regards publicity and the keeping of records.

 

The motion was seconded by Dr Fiona Twycross AM, put and agreed unanimously.

 

Resolved – accordingly.

9.

Representation on Outside Bodies 2015-16 - FEP 2542 pdf icon PDF 154 KB

Clerk to the Authority – reviewing the representation of the Authority on outside bodies for the remainder of the 2015-16 year.

Additional documents:

Minutes:

Report by the Clerk to the Authority.

 

A document setting out the Chairman’s motion and appending proposed nominations to outside bodies was tabled at the meeting.

 

The motion was moved by the Chairman:

 

That the Authority–

 

(1)               Appoints representatives to the relevant bodies for the remainder of the 2015-16 as set out in the tabled document (and attached as Appendix 2 to these minutes);

 

(2)          Agrees that, upon ceasing to be a Member of the Authority, a Member's appointment as an LFEPA representative to an outside body automatically ends; and

 

(3)          Agrees that, should there be any change to the Authority’s political balance during the municipal year, a report be submitted to the next meeting of the Authority to ensure that LFEPA’s representation on outside bodies remains consistent with the rules of proportionality.

 

The motion was seconded by Councillor David Cartwright QFSM, put and agreed.

 

Resolved – accordingly.

10.

Budget Update - FEP2520/A/B pdf icon PDF 70 KB

Commissioner and Director of Finance and Contractual Services – reporting on the latest budget position and options.

 

Decision of the Resources Committee on 12 November 2015.

 

Supplementary Report FEP2520A by the Commissioner and Director of Finance and Contractual Services  - TO FOLLOW.

Additional documents:

Minutes:

Report and supplementary report of the Commissioner and Director of Finance and Contractual Services  and second supplementary report of the Director of Finance and Contractual Services.

 

The Commissioner and the Director of Finance and Contractual Services introduced the report and answered questions from Members.

 

Mr John Turner made representations to the Authority on behalf of the Fire Officers’ Association. Mr Gordon Fielden made representations to the Authority on behalf of the Fire Brigades Union.

 

The Chairman, noting that Mr Fielden was retiring from the London Fire Brigade shortly, referred to his long service to the Fire Brigades Union and placed on record the Authority’s best wishes for the future.

 

The Chairman moved the motion: That –

 

(1)     The Authority notes the report and supplementary reports;

 

(2)     As recommended by the Resources Committee, the Authority approves the budget submission to the Mayor that includes:

 

a.    savings proposals of £5.1m in 2016/17 as set out in Appendix 3;

b.   further change proposals totalling £8.1m; and

c.    a draft 2 year capital plan, prudential indicators and borrowing limits for 2016/17 to 2017/18, with a draft capital budget in 2016/17 of £58.8m as set out in table 13;

 

(3)     As recommended by the Resources Committee, and proposed in paragraphs 49-51, the Authority agrees an extension to the Fifth London Safety Plan until such time as the Sixth London Safety Plan is approved by the Authority, noting that revisions to commitments and agreement of targets for 2016/2017will be dealt with as set out in paragraph 51;

 

(4)     That the Authority agrees to start public consultation on the option proposed by the Chair of the Resources Committee from paragraph 31, to be referred to as ‘Option A’ in all consultation documentation, and Option 2 from paragraph 32, to be referred to as ‘Option B’, on Monday 7 December 2015;

 

(5)     That the Authority agrees to temporarily stand down the current contingency arrangements in line with the assurances given by the General Secretary of the FBU in his letter dated 1 December 2015.

The motion was seconded by Councillor David Cartwright QFSM.

 

Andrew Dismore AM moved an amendment as follows –

 

To amend the Chairman’s motion as follows:

 

“To:

 

  • Insert new paragraph 2 (given below);
  • Delete paragraphs 4 and 5 of the Chairman’s motion ;and
  • Insert new paragraphs 5, 6, 7 and 8 (given below)

 

so that the motion would read as follows -

 

1.        The Authority notes the report and supplementary reports;

 

2.        That the Authority notes the Chair of Resources’ following additional comments on the Supplementary Report:

 

1          Introduction

 

1.1      Nobody wants to make cuts in fire cover, but these are imposed as a result of the Mayor’s budget envelope. We need to do the best we can to minimise the impact; and to ensure so far as possible that any changes are not irreversible, as no-one can foresee what demands we may face in the future.

 

2          Pensions dispute suspension

 

2.1      The FBU Executive Committee nationally has resolved that there will be no more  ...  view the full minutes text for item 10.

11.

Treasury Management Mid Year Report as at 30 September 2015 - FEP 2522 pdf icon PDF 439 KB

Director of Finance and Contractual Services – reporting in accordance with Financial Regulation 22 on treasury management activities.

Minutes:

Report of the Director of Finance and Contractual Services.

 

The Director of Finance and Contractual Services introduced the report and answered questions from Members.

 

Following the discussion, the Chairman moved the motion – That the report be noted.

 

The motion was seconded by Councillor David Cartwright QFSM, put and agreed.

 

Resolved – accordingly.

12.

Disciplinary Procedures for Senior Officers - FEP 2543 pdf icon PDF 104 KB

Head of Human Resource Management recommending amendments to the existing disciplinary procedures for the Authority’s senior officers.

Additional documents:

Minutes:

Report of the Head of Human Resource Management.

 

The Acting Director of Operational Resilience and Training introduced the report and answered questions from Members.

 

The Chairman, noting that this would be the Acting Director’s final Authority meeting prior to retirement, thanked him for his service to the Authority and placed on record the Authority’s best wishes to him for the future.

 

The Chairman moved the motion: That the amendments to Policy Number (PN) 392b, the Disciplinary Procedure for Senior Officers, as set out in Appendix A, and specifically referred to in paragraph 7 of the report, be approved.

 

The motion was seconded by Councillor David Cartwright QFSM, put and agreed.

 

Resolved – accordingly.

13.

Assessment of Risk in London - FEP 2544 pdf icon PDF 219 KB

Commissioner – presenting the Assessment of Risk 2015.

Additional documents:

Minutes:

Report of the Commissioner.

 

The Commissioner introduced the report and answered questions from Members.

 

The Chairman moved the motion – That:

 

(1)               The Assessment of Risk 2015 (AOR 2015) attached as Appendix 1 to the report be noted; and

 

(2)               The intention to publish a more interactive online version of the AOR 2015, and to engage with stakeholders during the preparation of the Sixth London Safety Plan (LSP6), to adapt and finalise an AOR for 2016, be noted.

The motion was seconded by Councillor David Cartwright QFSM, put and agreed.

 

Resolved – accordingly.

14.

Honours, Awards and Long Service - FEP 2545 pdf icon PDF 90 KB

Head of Legal and Democratic Services – providing an update on honours and awards and long service in connection with former and serving employees of the Authority and letters of congratulations presented to other individuals.

Minutes:

Report of the Head of Legal and Democratic Services.

 

The Chairman moved the motion:

 

That the Authority places on record its:

 

Congratulations to:

 

(a)          The officers, police officers and members of the public mentioned in paragraphs 2 – 4 of the report who received Commissioner’s Certificates of Commendation, Assistant Commissioner’s Certificates of Commendation and Borough Commander’s Letters of Congratulations;

 

and

 

(b)          Those officers who received the Long Service and Good Conduct Medal or Long Service Certificate (as referred to in paragraph 5 of the report).

 

The motion was seconded by Councillor David Cartwright QFSM, put and agreed.

 

Resolved- accordingly.

15.

Authority - Summary List of Actions - FEP 2546 pdf icon PDF 106 KB

Clerk to the  Authority   setting out actions arising from previous meetings of the Authority.

Minutes:

Report by the Clerk to the Authority.

 

The Chairman moved that the report be noted.

 

The motion was seconded by Councillor Maurice Heaster OBE, put and agreed.

 

Resolved – accordingly.

16.

Questions from Members (in accordance with Standing Order 20) – 2 December 2015 – FEP 2547 pdf icon PDF 74 KB

Clerk to the Authority – presenting questions received from Members to be answered by the Chairman of the Authority or the Commissioner. 

 

Additional documents:

Minutes:

Questions from Members for the meeting on 2 December 2015, received in accordance with Standing Order 20, are set out below with supplementary questions and the Chairman and Commissioner’s replies.

 

The Chairman explained that he would take question 437 from Councillor David Cartwright QFSM regarding preparedness for terrorist attacks at the end of the question and answer session, in case it proved necessary to exclude the press and public in order to receive an answer which contained exempt information.

 

Questions received:

 

Question 436

From Darren Johnson AM

How many flood incidents has the London Fire Brigade dealt with over the last decade? Can you provide annual figures broken down by a) borough b) type of flood incident (surface water, river, sewage etc)?

 

Commissioner’s written response

The types of flooding incidents attended by the Brigade include surface water flooding and fluvial flooding of rivers after heavy rain, and burst water mains. However, most flooding incidents attended are to buildings as a result of leaky plumbing, burst pipes or simply leaving sinks/baths to overflow.

 

The data for flooding incidents attended by the Brigade by borough for the ten years to 2005/06 to 2014/15 is attached. Data from January 2009 is available on the London Datastore.

 

Unfortunately, the type of flood incident is not required by the government’s national Incident Recording System (IRS). However, since July 2014, the Brigade has recorded in more detail the high level categories for (a) burst water main, (b) water leaks within building, and (c) weather related, were added. Based on the data collected between 1 July 2014 to 30 October 2015 (16 months), the breakdown of flooding incidents by type was as follows:

 

 

Type of flooding

Burst water main

5%

Water leak within building

86%

Weather related

9%

In terms of the action taken by the Brigade, action to ‘make safe/isolate supply’ for water leaks within buildings accounted for 61 per cent of all incidents attended during the 16 month period.

 

Data for type of flooding and action taken is attached [to the published written answers].

 

Darren Johnson AM: Thanks for the response. Following the helpful exchange with my colleague, Jenny Jones AM, this morning [at the London Assembly Plenary meeting] on flood preparedness and the issue about the possibility of flood advice and prevention work being included in future fire safety visits, as part of preparations for LSP6, would that be consulted on and the relevant engagement with unions and other stakeholders undertaken to allow that to happen? Could that take place as part of the LSP6 process?

 

Commissioner: It could be part of that. At the moment we're considering our whole approach towards the information that firefighters pass over to members of the public during home fire safety visits, because there's a range of other things in there which other organisations have also spoken to us about. Other organisations also give out fire safety advice on our behalf. It's got to be as collaborative as we can make it. If we were to  ...  view the full minutes text for item 16.

17.

Urgent Business

Any other items which the Chairman considers urgent.

Minutes:

There was no urgent business.

18.

Exclusion of Press and Public

The Authority is recommended to exclude the press and public from the meeting, in accordance with Schedule 12A of the Local Government Act 1972 (as amended) in order to consider the following item of business:

Minutes:

Resolved – That, in accordance with Section 100A(4) if the Local Government Act 1972, the press and public be excluded from the meeting in order to consider the following item of business, on the grounds that it would be likely to involve the disclosure of exempt information as defined in paragraph 7 of Part 1 of Schedule 12A of the Act (namely information elating to any action taken or to be taken in connection the prevention, investigation or prosecution of crime).

 

19.

Urgent Exempt Business

Any exempt items which the Chairman considers are urgent.

Minutes:

Questions from Members (in accordance with Standing Order 20) – 2 December 2015 – FEP 2547

 

The Authority received the Commissioner’s answer to question 437 from Councillor David Cartwright QFSM.

 

Given the nature of the issue, it was agreed to suspend in part the provisions of Standing Order 20 in order to allow all any Authority Member to ask a supplementary question on this item. The Commissioner answered questions from a number of Members, and his responses were noted.