London Fire Brigade

Agenda and minutes

London Fire & Emergency Planning Authority
Thursday, 30 June 2016 2.00 pm

Venue: The Chamber, City Hall, The Queen's Walk, London, SE1 2AA. View directions

Contact: Rebecca Arnold, Ground Floor, 169 Union Street, London, SE1 OLL; telephone: 020 8555 1200 ext 30084; e-mail:  REBECCA.ARNOLD@london-fire.gov.uk 

Items
No. Item

1.

Statement of Members Appointed

Statement of persons appointed Members of the London Fire and Emergency Planning

Authority by virtue of Schedule 28 of the Greater London Authority Act 1999:

 

Dr Fiona Twycross  - Chair                         Assembly representative

Tony Arbour, JP                                               Assembly representative

Gareth Bacon                                                   Assembly representative

Fiona Colley                                                      Borough representative             

Leonie Cooper                                                 Assembly representative

Emma Dent Coad                                          Mayoral representative

Andrew Dismore                                            Assembly representative

Florence Eshalomi                                         Assembly representative

Susan Hall                                                          Borough representative

Sarah Hayward                                                Borough representative

Jack Hopkins                                                     Borough representative

Mehboob Khan                                               Mayoral representative

David Kurten                                                   Assembly representative

Oonagh Moulton                                            Borough representative

Caroline Russell                                              Assembly representative

Martin Whelton                                              Borough representative

 

Minutes:

Resolved – That the appointments by the Mayor of London of the Members of the Authority, as listed on the agenda, be noted; and that the appointment of Councillor Amy Whitelock Gibbs, as set out on the updated and tabled agenda front sheet, also for the period 17 June 2016 to 31 March 2017, be additionally noted. 

2.

Apologies for Absence

Minutes:

An apology for absence was received on behalf of Councillor Amy Whitelock Gibbs.

3.

Appointment of Vice-Chair of the Authority

Paragraphs 3(3) and (4) of Schedule 28 to the Greater London Authority Act 1999 (as amended) provide that the Authority shall in each year appoint a Vice-Chair from among its Members, as the first business transacted at the Annual Meeting. By virtue of Schedule 12,

paragraph 39, of the Local Government Act 1972 (as amended) in the case of an equality of

votes in respect of the appointment of the Vice-Chair, the person presiding at the

meeting may give a second or casting vote.

Minutes:

The Authority, pursuant to Schedule 28, paragraph 3 of the Greater London Authority Act 1999 (as amended), proceeded to the appointment of a Vice-Chairman.

 

Councillor Martin Whelton was nominated by Councillor Leonie Cooper AM; the nomination was seconded by Councillor Florence Eshalomi AM.

 

There being no other nominations, Councillor Martin Whelton was duly appointed as Vice-Chair of the Authority for the period up until 31 March 2017.

 

Resolved – accordingly.

4.

Minutes pdf icon PDF 162 KB

Minutes of the London Fire and Emergency Planning Authority meeting held on 17 March 2016.

Minutes:

The motion was made by the Chair – that the minutes of the Authority meeting held on 17 March 2016 be signed as a correct record.

 

The motion was seconded by the Vice Chair, put and agreed.

 

Resolved – accordingly.

 

The minutes were thereupon signed by the Chair.

5.

Minutes of the Appointments and Urgency Committee pdf icon PDF 73 KB

Minutes of the meeting of the Appointments and Urgency Committee held on 9 March 2016.

Minutes:

The motion was made by the Chair – that the minutes of the Appointments and Urgency Committee meeting held on 9 March 2016  be signed as a correct record.

 

The motion was seconded by the Vice Chair, put and agreed.

 

Resolved – accordingly.

 

The minutes were thereupon signed by the Chair.

6.

Special Announcements by the Chair and reports by the Chair or the Clerk to the Authority of any Communications

Minutes:

The Chair placed on record the Authority’s thanks to those departing Members of the Authority - Councillor Liaquat Ali MBE JP; Andrew Boff AM; Councillor David Cartwright QFSM; Tom Copley AM; Councillor Maurice Heaster OBE; Darren Johnson; Councillor Stephen Knight and Councillor Pauline Morrison –  and paid tribute to the service of those Members to the Authority. The Chair then presented those departing Members who were present with gifts, as recognition of the Authority’s appreciation.

 

The Chair referred to the range of honours and awards received by Brigade staff in the past few months. The Chair noted that in Her Majesty the Queen’s 90th Birthday Honours, announced on Saturday, 11 June, Station Manager Sally Harper had been awarded the Queen’s Fire Service Medal.  Throughout her career Sally had been at the forefront of changing attitudes and policies which had made the fire and rescue service more inclusive and accepting of women firefighters.

 

The Chair announced that DAC Dr Sabrina Cohen-Hatton had been awarded the prestigious ‘Raymond Nickerson Best Paper Award from JEP: Applied for 2015’ in relation to research into the way incident commanders made risk critical decisions.

 

The London Fire Brigade –Business Support Group and Anchor Trust had won the Partnership Award as part of the Primary Authority Awards 2016 at Westminster Conference in June.

 

Additionally, Inspecting Officer Ken Davies of the Redbridge, Havering, Barking and Dagenham Team had achieved 51 years service within the London Fire Brigade, participating in both the London Fire Brigade 100th and 150th anniversary celebrations.

 

The Chair announced that the Communications Department had successfully delivered the Brigade Games on 11 and 12 June, a free staff event to celebrate the London Fire Brigade’s 150 year anniversary held at the Copperbox Arena in the Queen Elizabeth Olympic Park. The event, sponsored by Babcock, had included 5-a-side football, netball and volleyball, with an It’s a Knock Out themed afternoon over both days.

 

The Chair stated that, on 18 May 2016, the Brigade had received the first of 46 calls to a fire in a builders yard and industrial premises in Tower Hamlets. A total of 15 appliances had attended.  On arrival, there had been a visible fire in the yard involving an industrial liquid petroleum gas cylinder.  The fire had quickly escalated and spread to two adjacent blocks of flats.  Twelve people left the flats uninjured, with a further occupant suffering from slight smoke inhalation.  Fire Safety officers had since visited the builders yard and as a result were considering enforcement action.

 

The Chair announced that, on two occasions in June 2016, torrential rain and thunderstorms caused flash floods to parts of London.  On 8 June, between 3pm and 6.15pm, Brigade Control received 436 calls which is what would normally be expected in a typical 24 hour period. The majority of these calls had been flood related, including 10 people trapped in their vehicles by rising floodwater. Over 140 of the calls received had been from Staffordshire and the West Midlands as part of mutual fallback  ...  view the full minutes text for item 6.

7.

Disclosures of Interests and Dispensations pdf icon PDF 77 KB

Clerk to the Authority – known details of membership of the GLA, other functional bodies and London Boroughs are attached as an Appendix to this Agenda.  The Appendix does not remove the need for a Member to declare at the meeting an interest (whether or not listed in the Appendix) in any relevant item on the agenda paper and to state also the nature of that interest 

Minutes:

Resolved – That the updated details of membership of the GLA, other functional bodies and London Boroughs, as tabled at the meeting and also attached at Appendix 1, be noted.  No further disclosures were made.

 

In accordance with Standing Order 47(b), the Chair varied the order of business to take Agenda Item 10 before Agenda Item 8.

 

8.

Inclusion Strategy 2016-26 - FEP 2599 [Item 10] pdf icon PDF 723 KB

Commissioner – setting out the final Inclusion Strategy for approval.

Minutes:

Report of the Commissioner.

 

The Head of Strategy and Inclusion introduced the report.

 

The Chair moved the motion:

 

That the Authority approves:-

(1) The draft Inclusion Strategy 2016-26 (as set out in Appendix 1 to the report FEP2599); and


(2) The changes to the establishment as detailed in paragraph 25 of the report.

 

The motion was seconded by the Vice Chair, put and agreed.

 

Resolved – accordingly.

9.

Reconstitution of Committees, Standing Orders, Allowances, Delegations and Related Matters - FEP 2597 {Item 8] pdf icon PDF 202 KB

Clerk to the Authority – providing information  for consideration by the Authority, in accordance with Standing Order 16(b)(v) and (vii),  the Authority’s committee structure, the allocation of seats on committees, the membership and chairmanship of committees for the  2016-17 municipal year, the programme of meetings for the 2016 -17 year, the Standing Orders of the Authority, the Members’ Scheme of Allowances, the Scheme of Delegation of  Functions to Officers and Financial Regulations.

Additional documents:

Minutes:

Report by the Clerk to the Authority.

 

A document that set out the Chair’s motion and appended details of the proposed membership and Chairs and Vice-Chairs of all committees was tabled at the meeting.

 

The Chair moved the motion:

 

That the Authority –

 

(1)   Notes the appointment by the Mayor of London of the Chair and Members of the

Authority;

 

(2)    Agrees to dis-apply strict proportionality rules in the allocation of seats on committees and allocate seats as set out in the document as tabled (and as attached at Appendix 2 to these minutes);

 

(3)   Agrees that the committee structure as tabled be adopted for the year 2016-17 with the orders of reference for each body as set out in Appendix 1 to the report FEP 2597;

 

(4)   Agrees to appoint Members and alternate Members to seats on committees in accordance with the document as tabled (and as attached at Appendix 2 to these minutes);

 

(5)   Agrees to appoint the chairs and vice-chairs of committees in accordance with the document as tabled (and as attached at Appendix 2 to these minutes);

 

(6)   Re-confirms the establishment of the Joint Council on the basis of the previously-approved constitution, attached at Appendix 2 to the report FEP2597, allocates seats on the Joint Council Employer’s Side  and appoints Authority Members to the Joint Council as set out in the tabled document (and as attached at Appendix 2 to these minutes); agrees that Labour/Conservative Group Member can be substituted by any other LFEPA Member from their respective Groups; and agrees that the Chair of the Employer’s Side be chosen from among those Members present when it is the Employer’s Side’s turn to chair Joint Council meetings;

 

(7)   Confirms the establishment of the Local Pension Board on the basis previously approved, as set out at paragraphs 19-24 of the report FEP2597, appoints Authority Members to the Board as set out at Appendix 2 to these minutes, noting that these appointees are unable to be Members of the Resources Committee;  and notes that, in the interests of good governance, the Board will, as previously agreed, continue to be treated as a formal body in terms of publication of papers for Board meetings and the inclusion of legal, finance, equalities and sustainable development implications within reports to the Board;

 

(8)   Approves the programme of Authority and committee meeting dates for the 2016-17 year (as set out in Appendix 4 to the report), subject to authority being delegated to the Clerk to the Authority, in consultation with Group Leaders, to agree an alternative date for the 15 July 2016 meeting of the Resources Committee;

 

(9)   Approves the amended Standing Orders for the Authority (as set out at Appendix 5 to the report FEP2597) and approves the updated Scheme of Delegation of Functions to Officers, (as set out in Appendix 6 to the report FEP2597), to take effect at the close of the meeting;

 

(10) Adopts the Members Allowances Scheme as set out in Appendix 7 of the report FEP2597  ...  view the full minutes text for item 9.

10.

Representation on Outside Bodies - FEP 2598 [Item 9] pdf icon PDF 181 KB

Clerk to the Authority – reviewing the representation of the Authority on outside bodies for the 2016-17 year.

Minutes:

Report by the Clerk to the Authority.

 

A document setting out the Chair’s motion and appending proposed nominations to outside bodies was tabled at the meeting.

 

The motion was moved by the Chair:

 

That the Authority –

 

(1)              Appoints representatives to the relevant bodies for the 2016-17 year as set out in the tabled document (and as attached at Appendix 3 to these minutes);

 

(2)        Agrees that, upon ceasing to be a Member of the Authority, a Member's appointment as an LFEPA representative to an outside body automatically ends; and

 

(3)        Agrees that, should there be any change to the Authority’s political balance during the municipal year, a report be submitted to the next meeting of the Authority to ensure that LFEPA’s representation on outside bodies remains consistent with the rules of proportionality.

 

The motion was seconded by the Vice Chair, put and agreed.

 

Resolved – accordingly.

11.

Sixth London Safety Plan - Timetable - FEP 2600 pdf icon PDF 332 KB

Commissioner – outlining the expected timetable for the development of the next London Safety Plan.

Minutes:

Report of the Commissioner.

 

The Head of Strategy and Inclusion introduced the report.

 

The Chair moved the motion:

 

That the Authority –

 

(1)          Notes the timetable outlined in the report; and

(2)          Agrees to establish a Members’ LSP6 Working Group, in accordance with paragraphs 14 and 15 of the report, and allocates seats and appoints Members to that Working Group, as follows:

 

Group

MEMBER

Labour

Dr Fiona Twycross AM

Labour

Cllr Jack Hopkins

Labour

 

Cllr Sarah Hayward

Labour

 

Andrew Dismore AM

Labour

 

Cllr Mehboob Khan

Labour

Cllr Fiona Colley

Conservative

Cllr Gareth Bacon AM

Conservative

 

Cllr Susan Hall

Ungrouped Member (Green)

Cllr Caroline Russell AM

Ungrouped Member (UKIP)

David Kurten AM

 

The motion was seconded by the Vice Chair, put and agreed.

 

Resolved – accordingly.

12.

Blue Light Collaboration - FEP 2601 pdf icon PDF 137 KB

Commissioner - outlining the progress, direction and future considerations for London blue light collaboration.

Minutes:

Report of the Commissioner.

 

The Commissioner introduced the report and answered questions from Members.

 

The Chair moved the motion  - That the Authority notes the report.

 

The motion was seconded by the Vice Chair, put and agreed.

 

Resolved – accordingly.

13.

Commissioner Recruitment - FEP 2602 pdf icon PDF 187 KB

Director of Finance and Contractual Services – providing an update on recruitment to the post of Commissioner for the London Fire Brigade.

Minutes:

Report of the Director of Finance and Contractual Services.

 

The Director of Finance and Contractual Services introduced the report.

 

The Chair moved the motion -

 

That a meeting of the Appointments and Urgency Committee be convened in July 2016 to consider interim and medium-term arrangements and options for recruitment to the post of Commissioner.

 

The motion was seconded by the Vice Chair, put and agreed.

 

Resolved – accordingly.

14.

Change in Sentencing Guidelines for Health and Safety Offences - FEP 2603 pdf icon PDF 143 KB

Head of Health and Safety – updating the Authority on the sentencing guidelines for Health and Safety at Work Act 1974 introduced on 1 February 2016.

Additional documents:

Minutes:

Report of the Director of Safety and Assurance.

 

The Director of Safety and Assurance introduced the report.

 

The Chair moved the motion – That the Authority notes the report and the proposal that Members be offered a training/awareness session on health and safety management, risk and liability.

 

The motion was seconded by the Vice Chair, put and agreed.

 

Resolved – accordingly.

 

15.

Policy on Declaration of Interests by Employees - FEP 2604 pdf icon PDF 174 KB

Head of Legal and Democratic Services – setting out a new policy on declarations of interests by employees.

Additional documents:

Minutes:

Report of the Head of Legal and Democratic Services.

 

The Head of Legal and Democratic Services introduced the report.

 

The Chair moved the motion:

 

That the Authority:-

 

(1)     Approves a new Policy on Declaration of Interests by Employees as set out in Appendix 1 to the report FEP2604;

(2)     Authorises the removal from Policy Number 551 of the specified elements as set out in paragraph 3 to the introduction/background to the report FEP2604;

 

(3)     Agrees the use of the proposed Guidance Note on Policy on Declaration of Interests by Employees (Appendix 2 to the report) and the proposed Declaration of Interests by Employees Flowchart (Appendix 3 to the report) to provide information and assistance to both employees and heads of service; and

 

(4)     Instructs officers to implement the new policy and publicise it to employees.

The motion was seconded by the Vice Chair, put and agreed.

 

Resolved – accordingly.

16.

Update on London Resilience Arrangements - FEP 2605 pdf icon PDF 149 KB

Assistant Commissioner,  Operational Resilience – providing an update following the transfer of the London Resilience Team function into the London Fire Brigade which took place in January 2015.

Minutes:

Report of the Assistant Commissioner, Operational Resilience.

 

The Assistant Commissioner, Operational Resilience introduced the report.

 

The Chair moved the motion:

 

That the Authority notes the content of the report and approves:-

 

(1)          The new structural arrangements, as set out in Appendix 1 to the report; and

(2)          The financial arrangements with the GLA and Local Authorities, as set out in paragraph 16 of the report.

 

The motion was seconded by the Vice Chair, put and agreed.

 

Resolved – accordingly.

17.

Authority - Summary List of Actions - FEP 2606 pdf icon PDF 124 KB

Clerk to the  Authority   setting out actions arising from previous meetings of the Authority.

Minutes:

Report of the Clerk to the Authority.

 

The Chair moved that the report be noted.

 

The motion was seconded by the Vice Chair, put and agreed.

 

Resolved – accordingly.

18.

Questions from Members (in accordance with Standing Order 20) – 30 June 2016 – FEP 2607 pdf icon PDF 95 KB

Clerk to the Authority – presenting questions received from Members to be answered by the Chair of the Authority or the Commissioner. 

 

Additional documents:

Minutes:

Questions from Members for the meeting on 30 June 2016, published in the order received in accordance with Standing Order 20, are set out below with supplementary questions and the Chair and Commissioner’s replies:

 

Questions received:

 

Question 463

From David Kurten AM

 

What is the last line of defence to supply water to Londoners in the case of a severe drought?

Commissioner’s written response

 

The statutory responsibility for the water supply in London rests with the water companies. However, response arrangements to drought are described in the London Resilience Partnership Drought Response Framework. In summary the Environment Agency and water companies will work with national and local government agencies to identify risks and mitigation measures.  This includes actions to reduce the use of water through, for example, awareness and hosepipe bans. Furthermore the Environment Agency and the Department of Environment, Food and Rural Affairs are empowered through legislation such as the Water Resources Act to issue orders restricting the use of water.

 

London Fire Brigade has a duty under the Fire and Rescue Services Act 2004 to ensure that it can secure water supplies for firefighting purposes. In addition under the Civil Contingencies Act 2004 LFB must make arrangements to maintain business continuity during foreseeable circumstances, such as drought. Should a period of drought result in such restricted water supplies that could impair our operational response, the LFB would invoke its business continuity arrangements to ensure that the brigades statutory duties are maintained.

Within LFB our Water Office team maintains relationships with the various water supply companies serving London and, should water supplies be restricted in time of drought to such an extent that they might impact on operational firefighting capability, arrangements are in place to request that supplies be supplemented. During periods of drought LFB of course also contributes to emergency water saving actions by restricting use for operational training and other purposes.

 

Question 464

Andrew Dismore AM

 

 What discussions have you had with the Mayor about LSP6 and the funding of the Brigade?

Chair’s written response:

 

At my regular meeting with the Mayor, we discussed both the budget and the development of LSP6. The Mayor will be commissioning a Review of Resourcing of the London Fire Brigade to ensure that the service is fully equipped for the challenges ahead.

Andrew Dismore AM: Can you give us a timetable for the review?

 

Chair: The review of resourcing will be announced imminently. It is anticipated that it will completed in the early autumn, in time to be fed into the draft London Safety Plan.

 

 

19.

Urgent Business

Any other items which the Chair considers urgent.

Minutes:

There was no urgent business.

20.

Urgent Exempt Business

Any exempt items which the  Chair considers urgent.

Minutes:

There was no exempt urgent business.