London Fire Brigade

Agenda and minutes

London Fire & Emergency Planning Authority
Thursday, 17 March 2016 2.00 pm

Venue: The Chamber, City Hall, The Queen's Walk, London, SE1 2AA. View directions

Contact: Rebecca Arnold, Ground Floor, 169 Union Street, London, SE1 OLL; telephone: 020 8555 1200 ext 30084; e-mail:  REBECCA.ARNOLD@london-fire.gov.uk 

Items
No. Item

1.

Apologies for Absence

Minutes:

Apologies for absence were received on behalf of Councillor Jack Hopkins and Councillor Pauline Morrison.

2.

Minutes pdf icon PDF 186 KB

Minutes of the London Fire and Emergency Planning Authority’s Meeting held on 17 February  2016.

Minutes:

The motion was made by the Chairman – That the minutes of the Authority meeting held on 17 February 2016 be signed as a correct record.

 

The motion was seconded by Councillor David Cartwright QFSM, put and agreed.

 

Resolved – accordingly.

 

The minutes were thereupon signed by the Chairman.

 

3.

Special Announcements by the Chairman and reports by the Chairman or the Clerk to the Authority of any Communications

Minutes:

The Chairman announced that the Brigade had recently completed Exercise Unified Response, an four day exercise which had simulated a major building collapse at Waterloo station, involving over 2,000 casualties and 2,000 participants, including 150 staff volunteers.  It had been the largest and most complex multi-agency training exercise the emergency services had ever undertaken.  It was noted that it had a great deal of publicity and had been a huge success. The Chairman congratulated all those involved in the exercise, and in particular Assistant Commissioner Cowup, who had led on planning for the exercise.

 

The Chairman noted that the co-responding trial, where the Brigade was working in conjunction with the London Ambulance Service in some areas, was in its second month.  To date, London Fire Brigade (LFB) crews had mobilised to 110 co-responding calls and had been instrumental in resuscitating:

 

  • a 22 year old man in Newham who had collapsed whilst playing football;
  • a 74 year old woman in Merton who had suffered a cardiac and respiratory arrest whilst in a care home; and
  • a one year old child in Newham who had suffered a cardiac and respiratory arrest.

 

This joint approach had allowed paramedics to concentrate on more advanced medical care whilst being supported by LFB crews undertaking CPR and defibrillation.

 

The Chairman announced that, in November 2015, the Borough Commander for Merton, on behalf of the Brigade, had been awarded a Merton Excellence Award by the Leader of Merton Council. This was in recognition of community fire safety work carried out by Borough staff in 2015 and the Brigade’s response to the 10 pump fire at the Merton Mosque, together with the continued community and regulatory fire safety support given to the Mosque since the fire.

 

The Chairman stated that on Monday 15 February, the Brigade had received eight calls to a fire in a large terraced house in Westminster.  Firefighters had done an excellent job in restricting the spread of fire through a common roof void by using a combination of: intensive internal firefighting; cutting away roof and wall structures to access cavities; external firefighting using aerial appliances and covering jets, as well as firefighting in adjoining properties.  Significant early efforts had also been put into salvage operations in neighbouring properties to protect both the high value contents and the expensive structure of the buildings. In total ten appliances had been required to deal with this incident. The Chairman placed on record the Authority’s congratulations to all those concerned.

4.

Disclosures of Interests and Dispensations

Clerk to the Authority – known details of membership of the GLA, other functional bodies and London Boroughs are attached as an Appendix to this Agenda.  The Appendix does not remove the need for a Member to declare at the meeting an interest (whether or not listed in the Appendix) in any relevant item on the agenda paper and to state also the nature of that interest 

Minutes:

Resolved – That the details of membership of the GLA, other functional bodies and London Boroughs, as attached as an appendix to the agenda, be noted.  No further disclosures were made.

5.

2016/17 Budget - FEP 2574/A pdf icon PDF 2 MB

Commissioner and Director of Finance and Contractual Services – presenting the budget for 2016/17 for the Authority’s final approval.

 

Commissioner/Director of Finance and Contractual Services – supplementary report informing the Committee of the decision of the Appointments and Urgency Committee on 9 March 2016 in considering Mayor’s Direction 1617 relating to the Authority’s 2016/17 budget.

 

Additional documents:

Minutes:

Report and supplementary report of the Commissioner and Director of Finance and Contractual Services.

 

The Director of Finance and Contractual Services introduced the report and supplementary report.

 

The Chairman moved the motion:

 

1.      That the decision taken by the Appointments and Urgency Committee at its meeting on 9 March 2016 to receive and adopt, on behalf of the Authority, Mayor’s Direction 1617, issued by the Mayor on 1 March 2016 and relating to the 2016/17 Budget, be noted;

 

2.      That the 2016/17 revenue budget of £382.4m being made up of £12.7m funding from specific grants, and the associated funding to and from reserves, revenue estimates and establishment changes as set out in paragraphs 37-42 of FEP2574, be agreed; and

 

3.      That the capital programme with gross expenditure in 2016/17 of £39.5m as set out in Appendix 5 to FEP2574 be agreed.

 

The motion was seconded by Councillor Maurice Heaster OBE.

 

Following debate, the motion was put to the vote. There were 6 (6) votes cast in favour and no votes cast against. The motion was declared to be carried.

 

Resolved –accordingly.

6.

Treasury Management Strategy Statement for 2016/17 - FEP 2576/A pdf icon PDF 695 KB

Director of Finance and Contractual Services – reporting in accordance with Financial Regulations.

 

Director of Finance and Contractual Services – supplementary report setting out a number of changes that have been made to the GLA Group Investment Syndicate (GIS) Investment Strategy since the original report was issued under cover of the agenda for the Resources Committee meeting on 10 March 2016.

 

Additional documents:

Minutes:

Report and supplementary report of the Director of Finance and Contractual Services.

 

The Director of Finance and Contractual Services introduced the report and supplementary report.

 

The Chairman moved the motion:

 

That the Authority:

1.      Notes and approves the revisions to the Group Investment Strategy (Appendix 4) which are set out in the supplementary report (FEP 2576A); and

 

2.      Approves the Treasury Management Strategy Statement for 2016/17, including the:

  1. Treasury Management Policy Statement (Appendix 1),
  2. Minimum Revenue Provision Policy Statement (Appendix 2),
  3. Prudential Code Indicators and Treasury Management  Limits (Appendix 3),
  4. Group Investment Syndicate Investment Strategy (Appendix 4)
  5. Treasury Management Practices: Main Principles (Appendix 5)
  6. Short Term Borrowing Limit of £28m (at paragraph 32 of the report)

The motion was seconded by Councillor Maurice Heaster OBE, put and agreed.

 

Resolved – accordingly.

 

7.

Disposal of 8 Albert Embankment - FEP 2586 pdf icon PDF 259 KB

Director of Finance and Contractual Services – setting out the results of the disposal process for 8 Albert Embankment and recommending a preferred bidder for the site.

Additional documents:

Minutes:

Report of the Director of Finance and Contractual Services.

 

The Director of Finance and Contractual Services introduced the report

 

The Chairman moved the motion – That the report be noted.

 

Dr Fiona Twycross AM thanked officers for the opportunity to view the bidders’ models for the development of the site.

 

The motion was seconded by Councillor David Cartwright QFSM, put and agreed.

 

Resolved - accordingly.

 

8.

Inclusion Strategy 2016-26 - FEP 2590 pdf icon PDF 397 KB

Head of Strategy and Inclusion – presenting the draft Inclusion Strategy 2016-26 for comment.

Additional documents:

Minutes:

Report of the Commissioner.

 

The Commissioner introduced the report.

 

During the discussion which followed, Councillor Sarah Hayward suggested that, when pursuing an equalities agenda, it was important to understand why respondents had not, in some cases, declared their religion, sexual orientation or other protected characteristic and that future work on the strategy should look at this issue.

 

The Chairman moved the motion - That:

 

1.      The  Authority notes the scope, scale and ambition of the draft strategy, and additionally notes the comments recorded above; and

 

2.      Officers be directed to deliver a final Inclusion Strategy with accompanying action plan and resources implications to the Annual General Meeting of the Authority in June.

 

The motion was seconded by Councillor David Cartwright QFSM, put and agreed.

 

Resolved – accordingly.

 

9.

Top Management Pay and Grading Review - FEP 2591 pdf icon PDF 186 KB

Commissioner – recommending a new Top Management pay structure.

Additional documents:

Minutes:

Report of the Commissioner.

 

All officers subject to the review, left the meeting during consideration of this item.

 

The Commissioner then introduced this item.

 

The Chairman moved the motion - That the Authority:

1.      Agrees to re-align its TMG salary scales from the market upper quartile to the market median as represented by Hay data, as set out at paragraphs 16-17 of the report and Section 5 of Appendix A of the report; and

 

2.     Agrees to the implementation of the agreement set out in Appendix B of the report with an effective date of 1 April 2016.

The motion was seconded by Councillor David Cartwright QFSM.

During the discussion which followed,  Members put questions to Peter Smith of the Hay Group and to the Director of Finance and Contractual Services, who returned to the meeting to answer factual questions at the request of the Chairman, and then left the meeting room prior to the decision on this item being taken.

Several Members requested details of the potential future costs of the proposed scheme in a range of different scenarios - for example: (i) the call on the budget if an ‘average’ number of relevant officers achieved the top performance rating; and (ii) the call on the budget if all relevant officers achieved the top performance rating. The Director of Finance and Contractual Services confirmed that the likely costs were dependent on a range of performance factors that could not be precisely predicted at this point but the total cost would be contained within the budget envelope already agreed by the Authority. Members were also informed that it would not be possible to overspend on such payments due to the way the performance review process was conducted.

At 2.38pm, following further discussion, the Chairman adjourned the meeting. The meeting reconvened at 2.41pm.

In accordance with Standing Order 12(a), the Chairman conducted a roll-call vote on the motion. The roll-call vote was recorded as follows –

                     

For the motion (6)

Councillor Tony Arbour JP AM

Councillor David Cartwright QFSM

Councillor Susan Hall

Councillor Maurice Heaster OBE

Councillor Oonagh Moulton

 Gareth Bacon AM

Against the motion (6)

Councillor Liaquat Ali

Tom Copley AM

Andrew Dismore AM

Councillor Sarah Hayward

Dr Fiona Twycross AM

 Councillor Martin Whelton

Abstentions (2)

Darren Johnson AM

Councillor Stephen Knight AM

 

[Note: Andrew Boff AM was not present for the vote on this motion.]

There being six (6) votes in favour of the motion, and six (6) votes against, in accordance with Standing Order 12 (d), the Chairman exercised his casting vote, in favour of the motion.

 

The motion was therefore declared to be carried.

 

Resolved: accordingly.

 

The Chairman additionally requested that the modelling regarding the potential call on the budget of the scheme in a range of different scenarios requested by Members be provided following the meeting.

 


10.

Local Pay Policy - FEP 2592 pdf icon PDF 171 KB

Head of Human Resource Management – seeking approval to a revised Local Pay Policy.

Additional documents:

Minutes:

Report of the Head of Human Resource Management.

 

The Head of Human Resource Management introduced the report.

 

The Chairman moved the motion - That the Authority approves the Local Pay Policy set out in Appendix 2 to the report.

 

The motion was seconded by Councillor Maurice Heaster OBE, put and agreed.

 

Resolved – accordingly.

11.

Honours, Awards and Long Service - FEP 2593 pdf icon PDF 116 KB

Head of Legal and Democratic Services – providing an update on honours and awards and long service in connection with employees of the Authority and letters of congratulations presented to other individuals.

 

Minutes:

Report of the Head of Legal and Democratic Services.

 

The Chairman moved the motion - That the Authority places on record its congratulations to:

 

1.      The officers, police officers and members of the public mentioned in paragraphs 2 - 4 of the report who received Commissioner’s Certificates of Commendation, Assistant Commissioner’s Certificates of Commendation and Borough Commander’s Letters of Congratulations; and

 

2.      Those officers who received the Long Service and Good Conduct Medal or Long Service Certificate (as referred to in paragraph 5 of the report).

 

The motion was seconded by Councillor Maurice Heaster OBE, put and agreed.

 

Resolved – accordingly.

 

12.

Authority - Summary List of Actions - FEP 2594 pdf icon PDF 124 KB

Clerk to the  Authority   setting out actions arising from previous meetings of the Authority.

Minutes:

Report of the Clerk to the Authority.

 

The Chairman moved the motion - That the report be noted.

 

The motion was seconded by Councillor David Cartwright QFSM, put and agreed.

 

Resolved – accordingly.

13.

Questions from Members (in accordance with Standing Order 20) – 17 March 2016 – FEP 2595 pdf icon PDF 96 KB

Clerk to the Authority – presenting questions received from Members to be answered by the Chairman of the Authority or the Commissioner. 

Additional documents:

Minutes:

Questions from Members for the meeting on 17 March 2016, published in the order received in accordance with Standing Order 20, are set out below with supplementary questions and the Chairman and Commissioner’s replies:

 

Questions received:

 

Question 455

From Dr Fiona Twycross AM

West Yorkshire Fire and Rescue service has recently run a Rainbow Laces campaign, and this has also been done at the GLA. Do you agree that LFB should run a Rainbow Laces campaign?

 

Commissioner’s written response

I do agree, and contact has already been made with LFB’s LGBT Support Group Secretary to consider what that campaign might involve. It is our intention that the rainbow laces will feature in our London Pride presence this year, and we will undertake further discussions as to how we might extend the campaign to the wider workforce.

 

Dr Fiona Twycross AM: I had a very interesting discussion with the Chair of the West Yorkshire Fire and Rescue Service, which is the danger for officers of people going to conferences.  They’ve done some very interesting things around equalities. When the Rainbow laces campaign took place last year, all their members of staff and all firefighters wore the laces. Whilst I think it would be very nice for people on the parade to do that, the intention of the campaign is to raise awareness among people in groups who might not necessarily be the first people to volunteer to go on the parade. I do think it would be worthwhile for us to look at using them across the wider workforce. Here at City Hall all members of staff last year got laces and I think they were widely used. I think it would be a good thing to do, particularly in the context of the equalities strategy.

 

 


 

Question 456

From Andrew Dismore AM

What changes have there been in cross border attendances in 2015/16 compared to 2014/15?

 

Commissioner’s written response

Data for the current year (2015/16) to date shows a 12 per cent increase in LFB’s attendances to other brigade areas from 454 to 510, and a 62 per cent increase in attendances by other brigades into the LFB from 341 to 553.

 

Andrew Dismore AM: I’ve been looking at the statistics around the increase in the attendances, particularly from neighbouring brigades into London. From around Autumn 2014/15 onwards there has been a huge increase in the number of inward attendances, particularly from Surrey but also from other brigades. For example, in July 2014/15 there were 21 inward attendances from Surrey, as compared to July 15/16 when it went up to 65. There have been huge spikes from that period onwards in relation to virtually every brigade except Essex and Buckinghamshire. It seems to me that something must have happened to explain this significant increase in our reliance on attendances from outside London and I wondered what it might be. 

 

Commissioner: We are, of course, aware of the increases Mr Dismore mentions. If you go back further there have been similar fluctuations  ...  view the full minutes text for item 13.

14.

Urgent Business

Any other business the Chairman considers urgent.

Minutes:

The Chairman explained that, in accordance with the provisions of Part VA of the Local Government Act 1972, he had agreed to admit a report regarding the resignation of the Resources Committee Chair to the agenda by reason of special circumstances and reasons for urgency, namely that the vacancy referred to had not arisen until after the agenda for the meeting had been despatched and was being formally reported to the Authority now as this was the Authority’s last scheduled meeting until its Annual Meeting on 30 June 2016.

15.

Resignation of Resources Committee Chair - FEP 2596 pdf icon PDF 94 KB

Report of the Head of Legal and Democratic Services - reporting the resignation of Andrew Dismore AM as Chair of the Resources Committee and asking the Authority to consider whether to fill the vacancy.

Minutes:

Report of the Head of Legal and Democratic Services.

 

Dr Fiona Twycross AM asked the Authority to recognise the work Andrew Dismore AM had undertaken as Chair of the Resources Committee, including the work in producing a detailed budget alternative.

 

Noting that the Resources Committee had no scheduled business to consider between this meeting and the Authority’s Annual Meeting in June 2016, and noting also that the Authority’s Appointments and Urgency Committee provided a mechanism via which urgent business could be dealt with, the Authority agreed that there was no need to appoint a Chairman of the Resources Committee for the period up until the Annual meeting.

 

The Chairman moved the motion - That the Authority notes the resignation of Andrew Dismore AM as Chair of the Resources Committee and the comments recorded above.

 

The motion was seconded by Councillor David Cartwright QFSM, put and agreed.

 

Resolved – accordingly.

 

16.

Exclusion of Press and Public

The Authority is recommended to agree to exclude the public and press from the meeting, in accordance with paragraphs 3 and 7A of Schedule 12A of the Local Government Act 1972 (as amended), in order to consider the following item of business.

Minutes:

Resolved - That, in accordance with Section 100A(4) if the Local Government Act 1972, the press and public be excluded from the meeting in order to consider the following item of business, on the grounds that it would be likely to involve the disclosure of exempt information as defined in paragraphs 3 and 7a of Part 1 of Schedule 12A of the Act.

17.

Disposal of 8 Albert Embankment - Update - FEP 2586X

Director of Finance and Contractual Services – providing further information to the Authority.

 

Minutes:

Report of the Director of Finance and Contractual Services.

 

The Chairman moved the motion – That the Authority:

 

1.             Notes the report;

 

2.        Authorises the Director of Finance and Contractual Services, in conjunction with the Head of Legal and Democratic Services, to complete the Agreement (subject to planning and other appropriate conditions) and to include the obligation for the re-provision of the fire station and Museum with the company named in the report (FEP 2586X) on the basis that their base tender price results in the best consideration reasonably obtainable for the site at an appropriate level of risk to the Authority; and

 

3.        Notes the option for an uplift to the sum outlined in (FEP 2586X), if the Authority was minded to defer payment until completion of the entire scheme in August 2020, is to be considered after a planning consent is granted (assuming this is forthcoming) and subject to agreeing the requisite details before the Agreement is entered into.

 

The motion was seconded by Councillor Maurice Heaster OBE, put and agreed.

 

Resolved – accordingly.

18.

Urgent Exempt Business

Any other exempt business the Chairman considers urgent.

Minutes:

There was no urgent exempt business.

 

Noting that this was the last meeting of the Municipal Year, the Chairman placed on record his thanks to all Members and officers for their work during the year and paid tribute to Darren Johnson AM and Councillor Stephen Knight AM, who were not standing for re-election at the 2016 GLA elections.