London Fire Brigade

Agenda and minutes

London Fire & Emergency Planning Authority
Thursday, 1 October 2015 2.00 pm

Venue: Committee Rooms 4&5 - City Hall, The Queen's Walk, London, SE1 2AA. View directions

Contact: Rebecca Arnold, Ground Floor, 169 Union Street, London, SE1 OLL; telephone: 020 8555 1200 ext 30084; e-mail:  REBECCA.ARNOLD@london-fire.gov.uk 

Items
No. Item

1.

Apologies for Absence

Minutes:

There were no apologies for absence.

2.

Minutes pdf icon PDF 156 KB

Minutes of the London Fire and Emergency Planning Authority’s Annual Meeting held on 25 June  2015.

 

Additional documents:

Minutes:

The motion was made by the Chairman – That the minutes of the Authority meeting held on 25 June 2015 be signed as a correct record.

 

The motion was seconded by Councillor David Cartwright QFSM, put and agreed.

 

Resolved – accordingly.

 

The minutes were thereupon signed by the Chairman.

 

Andrew Dismore AM asked officers to investigate the possibility of combining the meeting of the Authority currently scheduled to take place on 26 November 2015 and the Authority’s additional Annual Meeting scheduled to take place on 2 December 2015. There was general support for this proposition from Members, and the Clerk to the Authority agreed to review the matter and take action as necessary.

3.

Minutes of Appointments and Urgency Committee pdf icon PDF 93 KB

Minutes of the meetings of the Appointments and Urgency Committee held on 24 June 2015, 8 July 2015, 22 July 2015 and 9 September 2015.

Additional documents:

Minutes:

The motion was made by the Chairman – That the minutes of the Appointments and Urgency Committee meetings held on 24 June 2015, 8 July 2015, 22 July 2015 and 9 September 2015 be signed as a correct record.

 

The motion was seconded by Councillor David Cartwright QFSM, put and agreed.

 

Resolved – accordingly.

 

The minutes were thereupon signed by the Chairman.

4.

Special Announcements by the Chairman and reports by the Chairman or the Clerk to the Authority of any Communications

Minutes:

The Chairman announced that, on 23 July, the Brigade had been called to a fire in a maisonette in Hayes.  Brigade Control Officers had given fire survival guidance to a father and son who had been trapped in the property until crews arrived.  Crews had used a three piece extension ladder to rescue the father via a first floor window, whilst a second crew wearing breathing apparatus had rescued the son from the rear bedroom.  The two casualties had been removed to hospital suffering from the effects of smoke inhalation but had made a full recovery

 

The Chairman referred to a recent fire in a flat in sheltered housing accommodation in Croydon, where a sprinkler had actuated, thereby alerting staff who had managed to escort the occupier from the smoke-filled flat.  The Chairman noted that the sprinkler had been installed as a result of fire safety concerns expressed by Brigade staff and was one of six such schemes in the borough, further to various meetings between the Brigade and LB Croydon.

 

Finally, the Chairman stated that, on 4 July, the Brigade had attended a 20 pump fire in a 20 unit industrial building in Brent.  Crews extinguished the fire using five main jets, three ground monitors and four aerial appliances, supplemented by water relays.  All of the business units had been severely damaged by fire and there had been partial collapse throughout the building.

5.

Disclosures of Interests and Dispensations

Clerk to the Authority – known details of membership of the GLA, other functional bodies and London Boroughs are attached as an Appendix to this Agenda.  The Appendix does not remove the need for a Member to declare at the meeting an interest (whether or not listed in the Appendix) in any relevant item on the agenda paper and to state also the nature of that interest 

Minutes:

Resolved – That the details of membership of the GLA, other functional bodies and London Boroughs, as attached as an appendix to the agenda, be noted.  No further disclosures were made.

6.

The Mayor's Budget Guidance FEP 2501 pdf icon PDF 139 KB

Director of Finance and Contractual Services – providing an update on the key points included in the Mayor’s Budget Guidance and the Authority’s medium term forecast position and forecast budget gap for the following three financial years. 

Additional documents:

Minutes:

Report of the Director of Finance and Contractual Services.

 

The Director of Finance and Contractual Services introduced the report.

 

The motion was made by the Chairman - That the report be noted.

 

The motion was seconded by Councillor Susan Hall.

 

Andrew Dismore AM moved an amendment as follows –

 

“To insert the following words at the end of the recommendation ‘and that the Chairman be instructed to write to the Mayor to reiterate the view of the Authority that he fully considers all budget options put forward by the Authority.’”

 

The amendment was seconded by Dr Fiona Twycross AM.

 

Upon being put to the vote, the amendment was agreed  (10 (ten) votes for  and 7 (seven) votes against).

 

The motion, as amended, was then put and agreed.

 

Resolved – That the report be noted and the Chairman be instructed to write to the Mayor to reiterate the view of the Authority that he fully considers all budget options put forward by the Authority.

7.

Treasury Management Annual Report as at 31 March 2015 FEP 2460 pdf icon PDF 538 KB

Director of Finance and Contractual Services – reporting in accordance with Financial Regulations on treasury management activities.

Minutes:

Report of the Director of Finance and Contractual Services.

 

The Director of Finance and Contractual Services introduced the report.

 

The motion was made by the Chairman – That:

 

(1)       The report be noted; and

 

(2)       In order to align with the GLA Group, approval be given to a revised Treasury Management monitoring reporting requirement, from quarterly monitoring to bi-annual reports at Mid Year (as at 30 September) and an Annual report at year end (as at 31 March).

 

The motion was seconded by Councillor David Cartwright QFSM, put and agreed.

 

Resolved – accordingly.

8.

Outcome of the LGA Peer Challenge FEP 2511 pdf icon PDF 612 KB

Head of Strategy and Inclusion - setting out the outcome of the LGA Peer Challenge and the final report from the LGA, along with the Brigade’s response and proposed actions.

 

Minutes:

 Report of the Head of Strategy and Inclusion.

 

The Commissioner introduced the report and answered questions from Members.

 

Several Members requested that feedback regarding the review be provided to the Local Government Association (LGA) and that it flag, in particular, that where areas for improvement were identified as a result of a review, specific examples of suggested improvements must also be provided, to support and explain the review’s conclusions. The Commissioner confirmed that this feedback had been provided to the LGA.

 

The Chairman moved the motion - That the Authority notes the report and agrees the Brigade’s intended actions arising from the LGA Peer Challenge.

 

The motion was seconded by Councillor David Cartwright QFSM, put and agreed.

 

Resolved – accordingly.

9.

Local Pension Board - Amendment to Terms of Reference - FEP 2512 pdf icon PDF 85 KB

Head of Human Resource Management recommending an amendment to the Terms of Reference of the Local Pension Board (LPB).

 

Additional documents:

Minutes:

Report of the Head of Human Resource Management.

 

The Acting Director of Operational Resilience and Training introduced the report.

 

In response to a query raised, the Chairman noted that officers could not compel substitute Members to attend the training for Local Pension Board members but suggested that Groups strongly encourage substitute Members to undertake the training, noting the specialised nature of Members’ role on this Board.

 

The Chairman moved the motion:

 

That the Authority agrees the following amendment to the Terms of Reference of the Local

Pension Board:

 

To insert a new paragraph 2.2 as follows, and to renumber paragraphs accordingly:

 

“2.2 Board members may be represented by a named substitute from their respective political groups/trade unions at Board meetings when necessary. The number of named substitutes available to each political group/trade union will be no greater than the number of Board members for which the political group/trade union has nomination rights on the LPB. Named substitutes must comply with the Board’s Terms of Reference provisions in relation to Conflicts of Interest, and when fulfilling duties in relation to the Board as a substitute they are subject to the same obligations as Board members.”

 

The motion was seconded by Councillor Maurice Heaster OBE, put and agreed.

 

Resolved – accordingly.

10.

Regulation of Investigatory Powers Act 2000 - Report from Governance, Performance and Audit Committee on 14 September 2015 FEP 2513 pdf icon PDF 91 KB

Head of Legal & Democratic Services - presenting the recommendations of the Governance, Performance and Audit Committee decided upon at its meeting on 14 September 2015.

 

Additional documents:

Minutes:

 Report of the Head of Legal and Democratic Services.

 

The Head of Legal and Democratic Services introduced the report.

 

The Chairman moved the motion:

 

That the Authority’s policy on Regulation of Investigatory Powers Act 2000 (“RIPA”) be amended:

 

(1)          By appointing the Director of Safety and Assurance to be the Senior Responsible       Officer under the Act following the top management review (with the Acting Director of Operational Resilience and Training temporarily appointed while that post is filled); and

 

(2)          By appointing the two senior lawyers who currently job share the Contract, Commercial and Property Team Leader post (TMG4) in Legal Services to act as the Authorising Officer under the Act in the absence of the Head of Legal and Democratic Services.

 

The motion was seconded by Councillor Maurice Heaster OBE, put and agreed.

 

Resolved – accordingly.

11.

Statement of Assurance 2014/15 FEP 2514 pdf icon PDF 93 KB

Report of the Commissioner – presenting the Statement of Assurance 2014/15 for consideration, further to the decision of the Governance, Performance and Audit Committee at its meeting on 14 September 2015.

Additional documents:

Minutes:

Report of the Commissioner.

 

The Commissioner introduced the report.

 

The Chairman moved the motion – That the Statement of Assurance 2014/15 be approved.

 

The motion was seconded by Councillor David Cartwright QFSM.

 

An amendment to the motion was moved by Dr Fiona Twycross AM as follows:

 

“To delete the current recommendation and replace with ‘that the Authority defers a decision on the Statement of Assurance and notes concerns about the reliability of the data showing a full impact of LSP5 and believes that due to the removal of the EFCC appliances the data does not provide an accurate picture of the LSP5 changes; and asks that Officers provide a further report detailing and applying the data that is routinely excluded such as attendance times over 20 minutes and that this is brought to the November meeting.’”

 

The amendment was seconded by Councillor Liaquat Ali MBE, JP.

 

In response to a query, the Head of Legal and Democratic Services explained that the Authority had a statutory duty to publish a Statement of Assurance annually and that it would be a reasonable expectation under the National Framework to publish the Statement  before the end of the calendar year which followed the end of the financial year to which the Statement related. In addition, the Commissioner summarised the reasons behind the current, agreed policy of not including attendance times over 20 minutes within the data which was used to assess the impact of the London Safety Plan (LSP) 5.

 

Noting this information, Darren Johnson AM suggested that the Authority should agree the Statement of Assurance for 2014/15 but revisit the method for calculating attendance times at a future meeting. The Commissioner suggested that, if the Authority was minded to review the method for calculating attendance times, and noting that this would be a significant piece of work, that should properly be undertaken as part of the full range of forthcoming work on the preparation of a draft LSP6.

 

Members indicated agreement to that approach.

 

Dr Fiona Twycross AM formally withdrew the amendment in her name on that basis.

 

Further to a request, the Commissioner additionally agreed to provide a briefing note to Members setting out details  of the data not included in the attendance time calculation, the reasons for those exclusions, when the calculation arrangements were agreed, and a breakdown of the type of calls excluded from attendance time performance data.

 

Resolved – That the Statement of Assurance 2014/15 be approved.

12.

London Fire Brigade - 150th Anniversary Celebrations FEP 2510 pdf icon PDF 123 KB

Head of Communications  - providing an update on the programme of activities to celebrate the London Fire Brigade’s 150th anniversary in 2016.

Minutes:

Report of the Head of Communications.

 

The Commissioner introduced the report.

 

The Chairman moved the motion – That the report be noted.

 

The motion was seconded by Councillor David Cartwright QFSM.

 

Dr Fiona Twycross AM moved an amendment to the motion as follows:

 

“To insert a second recommendation which reads: ‘that the Authority believes  that it is inappropriate for the Brigade to be seeking sponsorship from Securitas, who are also the Brigade’s provider of contingency cover; and instructs Officers seek sponsorship from elsewhere’.”

 

The amendment was seconded by Andrew Dismore AM.

 

At the request of the Chairman, the Commissioner summarised recent discussions with the Fire Brigades Union (FBU) regarding the 150th anniversary celebrations. He explained that a meeting had taken place with the FBU that week and that the FBU had indicated that it did not think that it could support the events being sponsored by Securitas but had requested further discussions. The Commissioner explained that the FBU had not withdrawn – or even threatened to withdraw - from the whole programme of celebrations. He explained also that Securitas had specifically been asked to sponsor outward-facing events, as this was likely to be less contentious with firefighters.  The Commissioner also noted that he thought it highly unlikely that alternative sponsorship for those events could be secured at this stage.

 

Noting the information provided, Darren Johnson AM suggested that the Authority could note the concerns raised in relation to the proposal that Securitas sponsor events within the programme of activities, encourage officers to continue negotiations in relation to that issue and request that an update report be submitted to the next meeting of the Authority prior to any final sponsorship agreement being signed with Securitas.

 

Members indicated agreement to that approach and Dr Fiona Twycross AM formally withdrew the amendment in her name.

 

Darren Johnson AM then moved an amendment to the motion as follows:

 

“To insert a second recommendation which reads, ‘That the Authority notes the concerns raised in relation to the proposal that Securitas sponsor four key events within the programme of activities, encourages officers to continue negotiations in relation to that issue and requests that an update report be submitted to the next meeting of the Authority, prior to any final sponsorship agreement being signed with Securitas’”.

 

Dr Fiona Twycross AM seconded the amendment.

 

Upon being put to the vote, that amendment was agreed.

 

Resolved -

 

(1)          That the report be noted; and

 

(2)          That the Authority notes the concerns raised in relation to the proposal that Securitas sponsor four key events within the programme of activities, encourages officers to continue negotiations in relation to that issue and requests that an update report be submitted to the next meeting of the Authority, prior to any final sponsorship agreement being signed with Securitas.

13.

Questions from Members (in accordance with Standing Order 20) – 1 October 2015 – FEP 2515 pdf icon PDF 72 KB

Clerk to the Authority – presenting questions received from Members to be answered by the Chairman of the Authority. 

Additional documents:

Minutes:

Questions from Members for the meeting on 1 October 2015, published in the order received in accordance with Standing Order 20, are set out below with supplementary questions and replies provided:

 

Questions received:

 

Question 427

From Darren Johnson AM

 

What impact will the Government’s proposals to severely reduce the Feed in Tariff by

87% have on future solar photovoltaic deployments on the LFEPA estate?

 

Commissioner’s written response

LFEPA currently generate some £50k of income through 35 Photovoltaic installations in 2014/15, with a further 5 sites to be added this year. Feed in Tariff income was not factored into payback calculations for renewable energy works.  Therefore any reduction to FITs will not affect planned installations, however it will reduce the overall budget available to undertake further projects.

 

Darren Johnson AM: Given the impact this could have on future installations and future projects, would the Commissioner, on behalf of the Brigade, respond to the Government’s current consultation on this, setting out the impact it would have on the Authority?

 

Commissioner: I’m certainly happy to do that as long as we can do that within the timescale. We may need to bring something back to Members for a policy position on that, in order to agree that response, but I’m more than happy to bring something to Members if we need to and, if not, to respond in that way.

 

 

 

 

Question 428

From Dr Fiona Twycross AM

 

Given the impact of previous Mayoral budgets on LEFPA, what impact does the

Chairman envisage the Mayor’s 2016/2017 budget will have on fire provision in London?

 

Chairman’s written response

It is too early to comment on the final budget proposals or the decisions the Authority may take. However, we have cross party acknowledgement that the budget gap cannot be closed solely through support service savings, and that there may need to be operational reductions of some form.

 

Dr Fiona Twycross AM: I just wanted to check whether you had actually already effectively agreed with the Mayor what the likely outcome of the budget proposals would be in terms of the 13 appliances, given that the Conservative Group has been pushing this for some time?

 

Chairman: No, of course not, because the Mayor – as he has said on the record and in public, and so have I - will be very influenced by the report of the Commissioner. The Commissioner’s report hasn’t yet been delivered. That will be going to Resources Committee later this month and coming to the Authority next month.  No decision has been taken until that time.

 


 

Question 429

From Councillor Martin Whelton

 

What conversations has the Chairman had with the Department for Communities and

Local Government about the forthcoming budget cuts?

 

Chairman’s written response

Since becoming Chairman I have had discussions with DCLG officials regarding a range of subjects including budgets. It was made clear that detail over LFEPA’s future funding settlements would not be available until after the government’s Comprehensive Spending Review. I am currently in the process of scheduling a  ...  view the full minutes text for item 13.