London Fire Brigade

Agenda and minutes

London Fire & Emergency Planning Authority
Thursday, 25 June 2015 2.00 pm

Venue: The Chamber, City Hall, The Queen's Walk, London, SE1 2AA. View directions

Contact: Laura Pelling, Ground Floor, 169 Union Street, London, SE1 OLL; telephone: 020 8555 1200 ext 30084; e-mail:  LAURA.PELLING@london-fire.gov.uk 

Items
No. Item

1.

Statement of Members Appointed

Statement of persons appointed Members of the London Fire and Emergency Planning

Authority by virtue of Schedule 28 of the Greater London Authority Act 1999.

 

Gareth Bacon - Chairman           Assembly representative

Liaquat Ali MBE, JP                       Borough representative

Tony Arbour, JP                               Assembly representative

Andrew Boff                                     Assembly representative

David Cartwright QFSM             Mayoral representative

Tom Copley                                      Assembly representative          

Andrew Dismore                            Assembly representative

Susan Hall                                          Borough representative

Sarah Hayward                                Borough representative

Maurice Heaster OBE                  Mayoral representative

Jack Hopkins                                     Borough representative

Darren Johnson                               Assembly representative

Stephen Knight                               Assembly representative

Oonagh Moulton                            Borough representative

Pauline Morrison                            Borough representative

Fiona Twycross                                Assembly representative

Martin Whelton                              Borough representative

Minutes:

Resolved That the appointments by the Mayor of London of the Members of the Authority be noted.

 

In addition, the Chairman welcomed to the meeting those Members who were new to the Authority, namely Andrew Boff AM, Tom Copley AM and Councillor Oonagh Moulton. He also paid tribute to those Members who had stepped down from the Authority, namely James Cleverly AM MP, Councillor Mike Fisher and Valerie Shawcross CBE AM, and placed on record his thanks for their service.


2.

Apologies for Absence

Minutes:

Apologies for absence were received on behalf of Andrew Dismore AM and Councillor Sarah Hayward.

3.

Appointment of the Vice-Chairman of the Authority

Paragraphs 3(3) and (4) of Schedule 28 to the Greater London Authority Act 1999 (as

amended) provide that the Authority shall in each year appoint a Vice-Chairman from among its

Members, as the first business transacted at the Annual Meeting. By virtue of Schedule 12,

paragraph 39, of the Local Government Act 1972 (as amended) in the case of an equality of

votes in respect of the appointment of the Vice-Chairman, the person presiding at the

meeting may give a second or casting vote.

 

Minutes:

The Authority, pursuant to Schedule 28, paragraph 3 of the Greater London Authority Act 1999 (as amended), proceeded to the appointment of a Vice-Chairman.

 

Dr Fiona Twycross AM was nominated by Councillor Liaquat Ali; the nomination was seconded by Tom Copley AM.

 

There being no other nominations, Dr Fiona Twycross AM was duly appointed as Vice-Chair of the Authority for the period until 30 November 2015.

 

Resolved – accordingly.

4.

Minutes pdf icon PDF 191 KB

Minutes of the London Fire and Emergency Planning Authority meeting held on 26 March 2015.

 

Minutes:

The motion was made by the Chairman – that the minutes of the Authority meeting held on 26 March 2015 be signed as a correct record.

 

The motion was seconded by Councillor David Cartwright QFSM, put and agreed. 

 

Resolved – accordingly.

 

The minutes were thereupon signed by the Chairman.


5.

Minutes of Appointments and Urgency Committee pdf icon PDF 80 KB

Minutes of the meetings of the Appointments and Urgency Committee held on 1 May 2015, 5 May 2015 and  29 May 2015.

Additional documents:

Minutes:

The motion was made by the Chairman – that the minutes of the Appointments and Urgency Committee meetings held on 1 May 2015, 5 May 2015 and 29 May 2015 be signed as a correct record.

 

The motion was seconded by Councillor David Cartwright QFSM, put and agreed.

 

Resolved – accordingly.

 

The minutes were thereupon signed by the Chairman.


6.

Special Announcements by the Chairman and reports by the Chairman or the Clerk to the Authority of any Communications

Minutes:

The Chairman announced that in March 2015, the Fire and Rescue Service National Co-ordination Centre, in Brigade Control, had participated in a National Exercise ‘Rolling Thunder’.  Brigade staff handled requests and mobilised resources, therefore ensuring a consistent and supportive approach to all Fire and Rescue Services.

 

The Chairman confirmed that the London Fire Brigade’s Procurement Department had been the winner of the Society of Procurement Officers in Local Government 2015 National Award for Best Collaboration Project. The award was for the work undertaken in the Vehicles and Equipment programme, which had included the termination of the vehicles PFI contract in 2012, the award of the interim contract, and the subsequent re-procurement of the long term solution which resulted in the current vehicles and equipment contract with Babcock Critical Services.

 

The Chairman stated that, on Friday 24 April 2015, the Brigade had received a call to a fire in Enfield where a woman, a child and a baby were trapped in a flat.  On arrival, crews received reports that residents in various flats were being given fire survival guidance by Brigade Control.  Crews had saved the family in the flat as well as assisting a further four adults and two children from neighbouring flats.

 

Finally, the Chairman noted that, on 8 August 2011, the Brigade had attended a fire in Hounslow involving a fatality, which resulted in four summonses being served on the owner. At the trial in March 2015, the owner had been found guilty under the Regulatory Reform (Fire Safety) Order 2005 in relation to failures of fire risk assessment, fire detection and warning, fire fighting equipment and ensuring the means of escape could be safely used.  The owner had been fined £160,000, ordered to do 200 hours of community service and to pay £40,000 costs.

7.

Disclosures of Interests and Dispensations

Clerk to the Authority – known details of membership of the GLA, other functional bodies and London Boroughs are attached as an Appendix to this Agenda.  The Appendix does not remove the need for a Member to declare at the meeting an interest (whether or not listed in the Appendix) in any relevant item on the agenda paper and to state also the nature of that interest 

Minutes:

 Resolved – That:

 

(1)          The details of membership of the GLA, other functional bodies and London Boroughs, as attached as an appendix to the agenda, be noted; and

 

(2)          Andrew Boff AM’s declaration of a non-pecuniary interest arising from the fact that one of his family members was a firefighter be additionally noted, insofar as it was relevant to any of the items on the agenda for the meeting.

8.

Reconstitution of Committees, Standing Orders, Allowances, Delegations and Related Matters - FEP 2448 pdf icon PDF 185 KB

Clerk to the Authority – providing information  for consideration by the Authority, in accordance with Standing Order 16(b)(v) and (vii),  the Authority’s committee structure, the allocation of seats on committees, the membership and chairmanship of committees for the 2015-16 municipal year, the programme of meetings for the 2015 -16 year, the Standing Orders of the Authority, the Members’ Scheme of Allowances, the Scheme of Delegation of Functions to Officers and Financial Regulations.

Additional documents:

Minutes:

Report by the Clerk to the Authority.

 

A document populated with details of the proposed membership of all committees was tabled at the meeting.

 

The Chairman moved part (1) of the motion – That the Authority notes the appointment by the Mayor of London of the Chairman and Members of the Authority.

 

The motion was seconded by Councillor David Cartwright QFSM, put and agreed.

 

The Chairman then moved part (2) of the motion – That the Authority agrees  that the committee structure proposed in the report be adopted for the 2015-16 municipal year with the orders of reference for each such body being as set out at Appendix 1 to the report (FEP 2448).

 

The motion was seconded by Councillor David Cartwright QFSM, put and agreed.

 

The Chairman moved part (3) of the motion – That the Authority agrees unanimously to dis-apply the proportionality rules in the allocation of seats on committees.

 

The motion was seconded by Councillor David Cartwright QFSM, put and agreed.

 

The Chairman moved parts (4) and (5) of the motion – That the Authority appoints Members and alternate Members to seats on committees and appoints the chairmen and vice-chairmen of committees  in accordance with the document as tabled.

 

The motion was seconded by Councillor David Cartwright QFSM, put and agreed.

 

The Chairman moved part (6) of the motion– That the Authority re-confirms the establishment of the Joint Council on the basis of the previously-approved constitution, as set out at Appendix 2 to the report (FEP 2448), and appoints Authority Members in accordance with the document as tabled.

 

The motion was seconded by Councillor David Cartwright QFSM, put and agreed.

 

The Chairman moved part (7) of the motion – That the Authority approves the programme of Authority and committee meeting dates for the 2015-16 municipal year, as set out at Appendix 3 of the report (FEP 2448).

 

The motion was seconded by Councillor David Cartwright QFSM, put and agreed.

 

The Chairman moved part (8) of the motion – That the Authority approves the revised Standing Orders for the Authority and an updated Scheme of Delegation of Functions to Officers, as set out at Appendices 4 and 5 to the report (FEP 2448).

 

The motion was seconded by Councillor David Cartwright QFSM.

 

Dr Fiona Twycross AM moved an amendment as follows –

 

“To insert the following words at the end of Standing Order 37(b), ‘Where such a vacancy arises, a meeting of the Authority or appropriate appointing body shall be convened as soon as is practicable, and prior to any further meeting of the body on which the vacancy has arisen (unless formal notice of an intended meeting of that body has already been given  under Standing Order 43(a) [or Standing Order 40 (b) if applicable]or there is urgent business that is required to be conducted by that body), in order to make an appointment to fill the vacancy.’

 

The amendment was seconded by the Chairman, put and agreed.

 

The substantive part of the Chairman’s motion, as amended,  ...  view the full minutes text for item 8.

9.

Representation on Outside Bodies 2015-16 - FEP 2449 pdf icon PDF 153 KB

Clerk to the Authority – reviewing the representation of the Authority on outside bodies for the year 2015-16.

Minutes:

Report by the Clerk to the Authority.

 

A document setting out proposed nominations to outside bodies was tabled at the meeting and is attached as Appendix 2 to these minutes.

 

The motion was made by the Chairman:

 

That –

 

(1)               Representatives be appointed to the relevant bodies for the 2015-16 year in accordance with the nominations set out within the document as tabled (and attached as Appendix 2 to these minutes);

 

(2)          Upon ceasing to be a Member of the Authority, a Member's appointment as an LFEPA representative to an outside body automatically ends; and

 

(3)          Should there be any change to the Authority’s political balance during the municipal year, a report be submitted to the next meeting of the Authority to ensure that LFEPA’s representation on outside bodies remains consistent with the rules of proportionality.

 

The motion was seconded by Councillor David Cartwright QFSM, put and agreed.

 

Resolved – accordingly.

10.

Firefighter Pension Schemes - Local Pension Board - Terms of Reference - FEP 2450 and FEP2450A pdf icon PDF 141 KB

Head of Human Resources and Development recommending  Terms of Reference for the Local Pension Board which was established at the Authority meeting on 26 March 2015 and the appointment of the Local Pension Board employer representativesfrom amongst Authority Members.

 

Additional documents:

Minutes:

 Report of the Acting Director of Operational Resilience and Training.

 

The Acting Director of Operational Resilience and Training introduced the report.

 

The Chairman explained that, following discussion, he would propose that the employee representation consist of five trade union nominees  - three from the Fire Brigade’s Union, one from the Fire Officers Association and one from Prospect – and that the employer representatives be composed of three Labour Members and two Conservative Members of the Authority, in order broadly to reflect the political composition of the Authority.

 

The Chairman therefore called for three nominations from the Labour Group and two nominations from the Conservative Group.

 

The following Members were nominated: Councillor Liaquat Ali, Tom Copley AM, Councillor Susan Hall, Councillor Jack Hopkins and Councillor Oonagh Moulton.

 

The Chairman moved the motion:

 

That the Authority agrees -

 

(1)          The Terms of Reference for the Local Pension Board attached as Appendix A to the report (FEP 2450);

 

(2)          That the employee representatives of the Local Pension Board consist of five trade union nominees  - three from the Fire Brigade’s Union, one from the Fire Officers Association and one from Prospect;

 

(3)          That the employer representatives of the Local Pension Board be composed of three Labour Members and two Conservative Members of the Authority, in order broadly to reflect the political composition of the Authority and;

 

(4)          That Councillor Liaquat Ali, Tom Copley AM, Councillor Susan Hall, Councillor Jack Hopkins and Councillor Oonagh Moulton be appointed as the Local Pension Board employer representatives.

 

The motion was seconded by Councillor Maurice Heaster OBE, put and agreed.

 

Resolved – accordingly.

11.

Property Services Review - FEP 2443 and 2443A pdf icon PDF 105 KB

Assistant Commissioner, Technical and Service Support  - reporting back to the Resources Committee, as instructed by the Authority, and providing a supplementary report which sets out staff side observations on the main report FEP 2443 and a response from officers.

Additional documents:

Minutes:

Report of the Assistant Commissioner, Technical and Service Support.

 

The Assistant Commissioner, Technical and Service Support introduced the report and the Assistant Commissioner and the Director of Finance and Contractual Services answered questions from Members.

 

Mr Tony Philips made representations to the Authority on behalf of Unison.

 

After discussion, the Chairman moved part (1) of  the recommendations set out in the report  – That the Authority agrees that the External Integrator (shared services) option as set out in Appendix A to the report should be pursued on the basis that it offers the best value to the Authority of the options considered.

 

The motion was seconded by Councillor Maurice Heaster OBE and put to a vote. There were seven (7) votes in favour and eight (8) votes against. The motion was declared to be lost.

 

[Note: Gareth Bacon AM, Tony Arbour JP AM, Andrew Boff AM, Councillor David Cartwright QFSM, Councillor Susan Hall, Councillor Maurice Heater OBE and Councillor Oonagh Moulton voted in favour of the motion.]

 

The Chairman explained that, as the remaining parts of the recommendation were dependent on agreement of part (1), they therefore automatically fell and could not be moved. 


12.

Questions from Members (in accordance with Standing Order 20) – 25 June 2015 – FEP 2451 pdf icon PDF 73 KB

Clerk to the Authority – presenting questions received from Members to be answered by the Chairman of the Authority. 

Additional documents:

Minutes:

Questions from Members for the meeting on 25 June 2015, published in the order received in accordance with Standing Order 20, are set out below with supplementary questions and the  replies provided:

 

Questions received:

 

Question 418

From Darren Johnson AM

 

What role can London Fire Brigade and the London Fire and Emergency Planning Authority play in securing a commitment to statutory five yearly electrical safety checks in the private rented sector?

 

Commissioner’s written response

 

The Brigade’s fire investigation team are uniquely placed to provide qualitative evidence and case studies to make the case for improvements to regulations on electrical safety in the home.  For example, after seeing a rise in the number and severity of fires involving domestic consumer units (fuse boards) the Brigade’s fire investigation team worked with industry to change regulation so they now have to be made of non-combustible material or be enclosed in a cabinet made of non-combustible material. 

 

Officers work with other organisations, including Electrical Safety First and the Institute of Engineering and Technology, to push a statutory requirement on landlords to have electrical installations regularly checked. This includes providing evidence and speakers on this topic – such as for the report by the International Longevity Centre on electrical safety and issues relating to the elderly and vulnerable. This culminated with a fire investigation officer speaking about this issue at the launch of the report at the House of Lords in November 2014.

 

When there are cases where the poor condition of electrical installation has been a factor in a fire death, the Brigade proactively makes submissions to the Coroner asking for this to be included in the Prevention of Future Death reports that are issued following inquests.

Darren Johnson AM: Myself and Tom Copley AM met with the Electrical Safety First organisation recently and they were very keen that across the GLA Group there is a real push for this. Is there anything more that we can be doing to lobby on this, particular in conjunction with other parts of the GLA Group?

 

Commissioner: We’re confident that we’re doing as much as we can at the moment. However, there is always an opportunity, if other groups are interested in joining us, to strengthen that lobbying. If you have a contact at Electrical Safety First we can just check that to make sure we incorporate them in what we’re doing and if not we’ll certainly make sure we do in future.


 

 

Question 419

From Dr Fiona Twycross AM

 

What conversations has the Chairman had with the Mayor or his office about any forthcoming Mayoral Directions?

 

Chairman’s written response

 

As part of my regular meetings with the Mayor we have discussed specific Authority business which he may be minded to issue directions on.

 

Dr Fiona Twycross AM: I just wondered if you could be a bit more specific about the Directions we could potentially be receiving over the next few weeks, given the Mayor’s increasing tendency towards management by Direction?

 

Chairman: The only one I can  ...  view the full minutes text for item 12.

13.

Authority - Summary List of Actions - FEP 2452 pdf icon PDF 79 KB

Clerk to the  Authority   setting out actions arising from previous meetings of the Authority.

Minutes:

Report by the Clerk to the Authority.

 

The Chairman moved: That the report be noted.

 

The motion was seconded by Councillor David Cartwright QFSM, put and agreed.

 

Resolved – accordingly.


14.

Exclusion of Press and Public

The Authority is recommended to agree to exclude the public and press from the meeting, in accordance with paragraph 3 of Schedule 12A of the Local Government Act 1972 (as amended), in order to consider the following items of business.

Minutes:

Resolved – That the press and public be excluded from the meeting for consideration of the following items, in accordance with paragraph 3 of Schedule 12A to the Local Government Act 1972 (as amended).

15.

Property Services Review - FEP2443X

Assistant Commissioner, Technical and Service Support – providing further information to the Resources Committee.

Additional documents:

Minutes:

Report of the Assistant Commissioner, Technical and Service Support.

 

The Chairman moved the motion: That the report be noted.

 

The motion was seconded by Councillor David Cartwright QFSM, put and agreed.